Office Services Coordinator

The Team You Will Be JoiningJoin the Charlotte headquarters of a national real estate investment and multifamily development organization with 11 regional offices across 20 states.Report directly to the Head of Human Resources while supporting executives, employees, candidates, vendors, and office visitors.Serve as the primary front-office presence and help create a polished, professional, and welcoming workplace.Partner with senior leaders and employees across the organization on administrative, meeting, office, and workplace needs.Work closely with Human Resources on recruiting coordination, candidate visits, onboarding preparation, and general administrative support.Become a trusted resource within an organization focused on developing high-quality multifamily communities in growing markets.What They Offer YouA highly visible role with direct exposure to executives, senior leaders, and the Human Resources function.The opportunity to take ownership of the day-to-day experience within the Charlotte headquarters.A broad scope that combines executive administration, front-office support, workplace services, recruiting coordination, and facilities support.The ability to build consistent office routines, improve organization, and proactively prepare the workplace for upcoming business needs.An opportunity to become the go-to resource for employees, candidates, visitors, and vendors navigating the office.Where Is It LocatedCharlotte, NCOn site 5 days per week Why This Role Is ImportantServe as the professional face of the Charlotte office and create a strong first impression for visitors, candidates, vendors, and employees.Provide administrative support to executives, including meeting coordination, document preparation, presentation support, scheduling, and other daily needs.Manage office supplies and inventory while ensuring kitchens, conference rooms, common areas, and workspaces remain organized and stocked.Complete weekly restocking and office preparation, including Friday checks to ensure the workplace is ready for the following week.Coordinate incoming and outgoing mail, FedEx shipments, package tracking, shipping labels, certified mail, and delivery follow-up.Support meetings and office events through catering coordination, room preparation, refreshments, supplies, and cleanup.Assist Human Resources with interview scheduling, candidate communication, onsite visits, recruiting documentation, and onboarding logistics.The Background That FitsExperience supporting executives or senior leaders with administrative responsibilities in a professional office environment.A polished front-office presence with strong communication, customer service, interpersonal, and presentation skills.Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.Experience ordering office supplies, managing inventory, stocking shared spaces, and anticipating future workplace needs.Familiarity with FedEx, USPS, shipping labels, package tracking, certified mail, and general mailroom responsibilities.Exposure to interview scheduling, recruiting coordination, candidate communication, onboarding, or applicant tracking systems is preferred.A dependable, proactive, and service-oriented working style with the ability to balance detailed administrative work with hands-on office responsibilities.Reference: 69677