Executive Assistant

Job Description

COMPANY: Investment Bank

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POSITION: Executive Assistant

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LOCATION: Midtown, New York NY (4:1 WFH on Friday)

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HOURS: 8:00AM - 4:00PM with flexibility for some possible OT as needed

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COMPENSATION: $120K + Paid OT + Bonus + Benefits

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DEGREE: Preferred, NOT required

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We are seeking a highly organized, polished, and proactive Executive Assistant to support a senior executive at a global financial services firm. This individual will provide day-to-day administrative support by managing complex calendars and travel while anticipating needs, coordinating key relationships, and ensuring the day-to-day runs smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced environment where priorities can shift quickly.

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Responsibilities of the EA:

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• Provide support to a senior executive
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• Extensive calendar management and meeting coordination both internally and externally
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• Expense processing in accordance with policy
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• International and domestic travel arrangements: coordination of flights, tickets, accommodations & ground transportation
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• Screening calls, act as gatekeeper
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• Meeting/event logistics coordination
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• Providing absence coverage to other team members as required
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• Ad-hoc projects assigned
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Requirements of the EA:

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• 3-5 years of Administrative Experience within Financial Services, preferably in a banking environment
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• BA Preferred
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• Proficiency in Microsoft Office Suite
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• Highly organized and prioritization skills
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• Team Player
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• Ability to multi-task effectively
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• Strong problem-solving skills
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• Attention to detail
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• Polished communication skills appropriate for a corporate environment
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