Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a high-volume finance team supporting operations in Cincinnati, Ohio. This Contract position is ideal for someone who brings strong accuracy, sound judgment, and the ability to keep pace with demanding invoice workflows. The person in this role will help maintain timely vendor payments, uphold internal controls, and collaborate across departments to resolve billing and payment issues efficiently.

Responsibilities:
• Manage a large monthly invoice workload, ensuring transactions are processed accurately and within established timelines.
• Review incoming invoices, assign appropriate account coding, and enter payment details into the organization’s financial system.
• Compare purchase orders, receiving records, and vendor invoices to confirm accuracy and investigate any inconsistencies.
• Confirm that all required approvals are in place and that payment activity aligns with company procedures and compliance standards.
• Maintain vendor account documentation, including tax forms, banking details, and agreed payment terms.
• Address supplier and subcontractor questions related to payment timing, invoice exceptions, and account reconciliation matters.
• Reconcile vendor statements, research aged items, and follow through on unresolved balances.
• Assist with payment processing activities such as check runs, ACH transactions, wire payments, and year-end support tasks.
• Partner with project, procurement, and accounting teams during month-end close to support accruals, reporting, and audit-ready recordkeeping.
• Recommend practical improvements that increase efficiency and strengthen accounts payable workflows.

•Entry level with an accounting degree or 2 years of experience in high-volume accounts payable work.

• Background supporting invoice processing in a corporate or shared services environment.

• Proficiency using an enterprise financial or ERP platform for accounts payable transactions.

• Solid knowledge of invoice matching, general ledger coding, and account reconciliation practices.

• Intermediate Microsoft Excel skills, including lookups, pivot tables, and data filtering or sorting.

• Ability to balance multiple priorities while meeting tight deadlines with consistent accuracy.

• Strong organizational skills, close attention to detail, and effective communication when resolving issues.