Administrative Assistant
Abacus Service Corporation
Join Our Team as a Key Support Player in Irvine, CA!
We are seeking a highly organized and proactive individual to join our team in the vibrant city of Irvine, CA. This role is crucial to ensuring the smooth and efficient operation of our office. If you are detail-oriented, enjoy supporting others, and thrive in a dynamic environment, we want to hear from you!
Responsibilities
- Provide administrative support to ensure efficient office operations.
- Assist managers and employees with organizational and communication tasks.
- Handle confidential and time-sensitive material with discretion.
- Communicate effectively via phone and email.
- Answer and direct phone calls; organize and schedule meetings and appointments.
- Maintain contact lists and produce/distribute correspondence.
- Assist in preparing reports and developing a filing system.
- Order office supplies and book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors and respond to information requests.
- Research and create presentations; generate reports.
- Handle multiple projects and prepare/monitor invoices.
- Develop administrative staff through training and growth opportunities.
- Ensure equipment maintenance and manage inventory supplies.
- Maintain professional knowledge through workshops and networking.
Requirements
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Strong organizational skills with the ability to multitask.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
Preferences
- Experience with office management software, such as ERP systems.
- Familiarity with online calendars and cloud systems.
- Additional qualification as an Administrative assistant or Secretary will be a plus.
Ready to make a difference in our team? Apply now and help us keep our office running smoothly and efficiently!
Abacus Service CorporationVacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Irvine, CA vacancy
- ...Job Description Job Description Position Summary We are seeking a compassionate, organized, and proactive Administrative Assistant & Office Coordinator to join our growing mobility and accessibility company. Our mission is to improve the lives of seniors and individuals...SuggestedWork at office
101 Mobility
Costa Mesa, CA11 days ago $22 - $25 per hour
...future of Pilates and how the world moves. Position Summary: Riser Fitness is seeking a highly organized, dependable Administrative Assistant to support Corporate Operations at our Costa Mesa headquarters. This role provides day-to-day administrative and...SuggestedHourly payTemporary workWork at officeMonday to FridayClub Pilates
Costa Mesa, CA2 days ago- ...supporting others, and thrive in a dynamic environment, we want to hear from you! Responsibilities Provide administrative support to ensure efficient office operations. Assist managers and employees with organizational and communication tasks. Handle confidential and time-...Suggested
Abacus
Irvine, CA2 days ago - ...Administrative Assistant JNH Lifestyles is currently seeking an experienced Administrative Assistant to join our growing team. The position will be responsible for performing a wide range of administrative and clerical tasks in support of the operation to facilitate...SuggestedWork at office
JNH Lifestyles
Irvine, CA3 days ago $18 per hour
...position is specifically to support our medical lien servicing products (don't worry; we can teach you all about it!) The Administrative Assistant will provide support for any administrative duties of the firm as needed. Responsibilities include, but are not limited...SuggestedHourly payFull timeWork at officeImmediate startElecti Management Inc.
Irvine, CA5 days ago- ...Administrative Assistant Be energetic and professional in a large office environment. This position will help gather electronic records requests received from clients Serve as primary administrative support to Pharmacy Director and management staff Provide administrative...Work at officeLocal area
Equus
Irvine, CA3 days ago $28.5 - $32.5 per hour
...prospects (e.g. phone calls, notes, emails, and personal visits) Assist in many aspects of fundraising initiatives and campaigns... ...Bachelors or better. Experience Preferred: Two years: two years of administrative work experience or related fields; or an equivalent...Hourly payWork experience placementWork at officeConcordia University
Irvine, CA2 days ago$25 - $30 per hour
...Administrative Assistant CuraPatient, based in Irvine, California, is an award-winning AI platform revolutionizing the healthcare industry. Our software with generative AI tools, backed by a secure FedRAMP HIGH-certification infrastructure, streamlines tasks and optimizes...Hourly payFull timeWork experience placementCasual workWork at officeLocal areaRelocationVisa sponsorshipWork visaCurapatient
Irvine, CA3 days ago$24 - $25 per hour
...Administrative Assistant This position provides administrative support to Mountain Financial Group. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but...Work at officeLocal areaMonday to FridayThrivent Financial for Lutherans
Irvine, CA5 hours ago- ...Job Description Job Description We are looking for an Administrative Assistant to support daily office operations in Irvine, California. This contract position with the potential to become permanent is ideal for someone who enjoys creating an organized, welcoming...Permanent employmentContract workWork at office
Robert Half
Irvine, CA7 days ago - ...Job Description Job Description job Summary We are seeking a reliable and detail-oriented Administrative Assistant to support our office with daily administrative tasks. The ideal candidate is organized, proficient in Microsoft Excel, and enjoys working in a fast...Work at office
Kinetic Personnel Group
Tustin, CA1 day ago $55k - $70k
...to Work by the OC Business Journal, distinctions based on confidential employee feedback. We are currently seeking an Administrative Assistant to support our Business, and Tax, Trusts, and Estates departments. This position is a floating role responsible for assisting...Summer holidayWork at officeLocal areaBrown & Streza, LLP
Irvine, CA3 days ago$25 - $29 per hour
...and being part of something bigger, we'd love to meet you. The Role DK Law is seeking an experienced Pre-Litigation Legal Assistant to support our Negotiations Department and help move personal injury cases efficiently toward resolution. This role is ideal for a...Hourly payFull timeWork at officeLocal areaMonday to FridayShift workDK Law
Costa Mesa, CA4 days ago$26.59 - $32.33 per hour
...The USC Keck School of Medicine, Division of Hematology, is seeking a highly organized, proactive, and detail-oriented Administrative Assistant II to support the administrative, operational, and academic activities of the division. This position serves as a key member...Hourly payTraineeshipWork experience placementWork at officeLocal areaMonday to FridayShift workKeck School of Medicine
Irvine, CA1 day ago$22 - $25 per hour
...psychotherapy, we are continuing to expand our services and clinical footprint across California. Summary of Position The Administrative Assistant serves as the first point of contact for patients and visitors, providing exceptional customer service and administrative...Hourly payWork at officeMonday to FridayNeuro Wellness Spa
Irvine, CA3 days ago- ...Are you an organized multitasker who enjoys keeping things running smoothly behind the scenes? We're looking for an Administrative Assistant to join our team and provide vital office and administrative support that keeps our operations flowing seamlessly. What You'll...Work at office
Motive Energy
Tustin, CA1 day ago $58.3k - $105k
...people, our business, and our customers can achieve their full potential. General Summary of the Position: Performs administrative duties for one or more senior leaders within the organization. Is knowledgeable of corporate policies and practices. Has access...Work at officeLocal areaWork from homeSiemens
Costa Mesa, CA13 hours ago- ...EXECUTIVE ASSISTANT Costa Mesa, CA Boardwalk Investments Group, LLC ("Boardwalk") is a privately held commercial real estate... ...highly organized, detail-oriented Executive Assistant to provide administrative, operational, and project support to the marketing team...Work at office
Boardwalk Investments Group LLC
Costa Mesa, CA1 day ago - ...Our client is seeking a highly organized, proactive, and professional Senior Administrative Assistant to support senior leadership. This individual will play a critical role in keeping executives organized, managing competing priorities, and ensuring day-to-day operations...For contractorsWork at officeLocal area
Vaco
Irvine, CA2 days ago - ...Administrative & Data Entry Specialist We are looking for a dependable and organized Administrative & Data Entry Specialist to support... ...emails, and route messages to the appropriate departments. Assist with scheduling meetings, appointments, and maintaining calendars...Casual workWork at office
$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Must be 16 years of age or older Must...Hourly payPart timeWork at officeRemote workWork from homeFlexible hours$24 - $28 per hour
...Position Overview Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's team in Orange County, California. This position is 100% onsite and offers a dynamic work environment where attention to detail and organizational...Hourly payFull timeWork experience placementLocal areaMonday to FridayUltimate Staffing Services
Costa Mesa, CA7 days ago- ...candidates will have experience in an office setting. Position assists the business owners, management team and team members with a... ...Requirements High school diploma/GED required Previous administrative assistant experience preferred but not required Experience...Contract workWork at office
ServiceMaster Restore 9669 - Irvine
Irvine, CA14 days ago $30 - $33.65 per hour
...Job Description Job Description LHH is actively seeking an Administrative Assistant for one of our top clients in Orange County! This will be contract to hire and will report onsite to our client's office in Costa Mesa, CA. Job Summary The Administrative Support...Hourly payContract workTemporary workSeasonal workWork at officeLocal areaFlexible hoursLHH US
Costa Mesa, CA6 days ago- Administrative Assistant Location: United States Remote Job Type: Full-Time Work Arrangement: Remote Employment Type: Full-Time Experience Level: Entry to Mid-Level About the Role We are seeking a highly organized, reliable, and detail...Full timeWork experience placementWork at officeLocal areaRemote workFlexible hours
Soft source inc
Irvine, CA1 day ago - ...transactions from start to finish. Main Responsibilities Provide administrative and production support including typing correspondence (... ..., make travel arrangements and process expense reports. Assist Producer and Analysts in the preparation of marketing materials...Daily paidWork at office
- ...Administrative Assistant AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key...Temporary workWork at officeLocal areaRemote work
$20 - $25 per hour
...Position Overview Ultimate Staffing Services is actively seeking a professional and friendly Front Desk Administrative Assistant to support a busy office environment in Costa Mesa, California. This role is perfect for someone who enjoys being...Hourly payLong term contractWork at officeLocal areaMonday to Friday- ...Administrative Assistant III The Administrative Assistant III is responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization...Work at office
- ...own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds – whether you’ve been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver! Why You’ll Love This Job: Flexibility at Its Best: Work...Full timePart timeImmediate startRemote workWork from homeFlexible hours
GrabJobs
Costa Mesa, CA3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
Related searches
- department administrative assistant i Irvine, CA
- temporary admin assistant Irvine, CA
- business assistant Irvine, CA
- administrative assistant work online from home Irvine, CA
- administrative assistant Irvine, CA
- full time administrative assistant Irvine, CA
- administrative assistant logistics Irvine, CA
- operations assistant part time Irvine, CA
- engineering team administrator Irvine, CA
- administrative associate Irvine, CA