Receptionist - Foundation

Swedish Foundation Front Desk Receptionist

The Swedish Foundation is seeking a professional, friendly, and highly organized Front Desk Receptionist to serve as the first point of contact for donors, visitors, and guests. This role plays a key part in creating a welcoming environment while supporting the day-to-day operations of the Foundation through administrative, office coordination, and customer service functions. The ideal candidate is customer-focused, detail-oriented, and enjoys working in a collaborative team environment.

Key Responsibilities

Reception & Visitor Services

• Serve as the first point of contact for visitors, donors, and guests, ensuring a positive and professional experience.
• Greet and welcome visitors in a courteous and friendly manner.
• Answer, screen, and direct incoming phone calls to the appropriate staff members.
• Respond to routine inquiries and escalate issues as needed.
• Maintain a clean, organized, and professional reception area.
• Serve as suite point of contact for building-related needs.

Office Operations & Administrative Support

• Manage front desk operations and provide general administrative support.
• Receive, sort, and distribute incoming mail, packages, deliveries, and correspondence.
• Assist with meeting preparation, printing, document assembly, and other administrative tasks.
• Follow all organizational security, privacy, and confidentiality procedures.
• Collaborate with Foundation staff and other departments to support smooth daily operations.

Meeting & Conference Room Support

• Coordinate conference room reservations and scheduling.
• Arrange catering and provide logistical support for meetings and special events.
• Assist with meeting setup and room readiness.
• Provide general meeting support as assigned.

Technology & Communications Support

• Provide light technical support for conference room audiovisual equipment, printers, and basic technology needs.
• Manage the lobby Signage Live electronic bulletin board schedule and content updates.
• Assist staff with routine technology-related requests and coordinate additional support when needed.
• Coordinate any IT tickets for repairs or replacements of technology (printers, computers, peripherals, etc…)

Facilities & Supply Coordination

• Order, stock, and maintain office and breakroom supplies.
• Coordinate breakroom organization and ensure common areas remain well maintained.
• Support workplace hospitality needs for staff and visitors.

Event Support

• Assist with event preparation and logistics as assigned.
• Support Foundation programs, donor events, and special initiatives through administrative and operational coordination.

**Other duties as assigned.

What You'll Bring

• A positive, welcoming, and service-oriented attitude.
• Professionalism and reliability.
• Strong organizational skills and attention to detail.
• The ability to work independently while contributing to a collaborative team environment.
• Flexibility and willingness to support a variety of operational and administrative needs.

**This is an in-office, 5-day a week position, this is not a hybrid position.

Providence Swedish caregivers are not simply valued – they’re invaluable. Join our team at the Swedish Foundation and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• H.S. Diploma or GED
• 2 years of experience working in front desk, customer service, or related field

Why Join Providence Swedish?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Providence Swedish is the largest not-for-profit health care system in the greater Puget Sound area. It is comprised of eight hospital campuses (Ballard, Edmonds, Everett, Centralia, Cherry Hill (Seattle), First Hill (Seattle), Issaquah and Olympia); emergency rooms and specialty centers in Redmond (East King County) and the Mill Creek area in Everett; and Providence Swedish Medical Group, a network of 190+ primary care and specialty care locations throughout the Puget Sound. Whether through physician clinics, education, research and innovation or other outreach, we’re dedicated to improving the wellbeing of rural and urban communities by expanding access to quality health care for all.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

For any concerns with this posting relating to the posting requirements in RCW 49.58.110(1), please click here where you can access an email link to submit your concern.