Admin Assistant Per Diem

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Provides administrative support performing the day-to-day administrative functions including planning, organizing and scheduling.

Essential Functions

• Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested
• Inventories, orders and distributes office supplies
• Sorts and distributes incoming mail, correspondence and other printed material
• Sets up, organizes and maintains correspondence files and other departmental records
• Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion
• Assists in preparation of presentations by compiling and preparing materials as needed
• Coordinates details of onsite and offsite meetings and conferences including catering needs
• Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.

Job Complexity: Works on assignments that are routine in nature, requiring limited judgment. Has little or no role in decision-making. Job Knowledge: Acquires job skills and learns company policies and procedures to complete routine tasks. Supervision Received: Normally receives detailed instructions on all work. Works under close supervision. Business Relationships: Contacts are primarily within immediate work unit. Contacts involve obtaining or providing information requiring little explanation or interpretation.

Qualifications Education and Experience:

• High school/secondary school graduate or professional certification
• Previous clerical or administrative experience (comparable to 0-2 years)
• Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job. Years of experience refers to typical years of related experience needed to gain the required knowledge, skills, and abilities necessary to perform the essential functions of the job.

Knowledge, Skills and Abilities:

• Knowledge of administrative procedures and organization systems.
• Good Microsoft Office skills.
• Good communication, organizational and interpersonal skills.
• Ability to identify and set priorities and effectively perform a variety of task simultaneously.
• Ability to deal professionally with highly confidential information and matters.
• Good attention to detail and accuracy.
• Positive attitude and ability to work effectively with others at all levels of the organization.

Management Role: No management responsibility Working Conditions and Environment:

• Work is performed in an office or clinical environment with exposure to electrical office equipment.
• Occasional drives to site locations. Potential occasional travel required. Physical Requirements:
• Frequently stationary for 4-6 hours per day.
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Occasional mobility required.
• Occasional crouching, stooping, bending and twisting of upper body and neck.
• Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs.
• Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
• Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
• May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.
• Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.
• Regular and consistent attendance

Thermo Fisher Scientific is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on age, race, color, pregnancy, gender, genderidentity, sexual orientation, national origin, religion, marital status, citizenship, disability or protected veteran or other status protected by federal, state, and/or local law.