Office Administrator/Personal Assistant

Job Description

Job Description

Full Time

Reports to the Design Director

Salary: $45,000 - $55,000

About Us

The Office Administrator/Personal Assistant plays a key role in managing client communication, and ensuring internal operations are organized and efficient. This position requires strong attention to detail, excellent communication skills, and the ability to anticipate the needs of both clients and the internal team.

Job Description

We are a growing, design-driven company. As our business expands, we’re looking for a detail-oriented, proactive Office Administrator/Personal Assistant to support our team and keep day-to-day operations running smoothly.

This is a unique opportunity for someone who loves variety, thrives in a dynamic environment, and enjoys being the go-to person who keeps everything running smoothly. The ideal candidate is organized, proactive, and personable — someone who takes pride in helping a team do their best work while keeping the office polished, stocked, and efficient.

As our Office Administrator/Personal Assistant, you’ll be the heartbeat of the office — greeting visitors, coordinating deliveries, managing supplies, and ensuring the studio runs seamlessly day to day. You’ll also assist the firm’s principal with administrative and personal support, such as scheduling, booking travel, and handling errands. The role blends classic office management with elements of executive assistance, event coordination, and sales support.

We’re looking for someone who will contribute to our friendly, team-oriented culture while keeping us organized and on track.

If you enjoy working in a design environment, juggling multiple responsibilities, and being part of a talented and creative group, we’d love to hear from you.

What You’ll Love About Working Here:

•     A collaborative and design-driven atmosphere in a growing studio.

•     A tight-knit team that values initiative and positivity.

•     Opportunities to take ownership, learn, and grow.

Job Requirements

Office Administration

•     Keep the office running smoothly every day, managing supplies, deliveries, mail, and vendors.

•     Serve as the welcoming face and voice of the studio, greeting clients and visitors.

•     Oversee office organization, kitchen inventory, and upkeep of shared spaces.

•     Coordinate maintenance, IT, and building services as needed.

•     Assist with team lunches, office events, and staff gatherings that build company culture.

•     Support onboarding of new employees — desk setup, welcome materials, and office orientation.

Administrative & Personal Support

•     Provide professional and personal assistance to the studio’s design director, including scheduling, travel planning, and errands.

•     Manage calendars, book flights and accommodations, and coordinate itineraries.

•     Run local errands as needed to support the team or principal.

•     Maintain confidentiality and discretion in all personal and business matters.

General Office Assistance

•     Answer phones and route inquiries efficiently and professionally.

•     Prepare and format documents, correspondence, and presentations.

•     Assist with project organization and administrative coordination.

•     Highly organized, detail-oriented, and comfortable multitasking and working independently.

•     Strong communication skills, both written and verbal, with the ability to build relationships in a professional, client-facing capacity.

•     Proactive mindset with the ability to anticipate needs and solve problems quickly.

•     Proficiency with Microsoft Office and Dropbox

•     Professional, positive, and approachable — a true team player! This is an ideal role for someone who thrives in a creative professional setting and enjoys variety in their workday.

•     You’ll be part of a collaborative, energetic, and design-focused team.

•     Ability to work independently and as part of a collaborative team.

•     Must reside in or near Miami, FL, with the ability to commute to the office daily.

This is an entry level/early career position; applicants with extensive experience may not find the responsibilities or salary range to be the right fit.