Accounts Payable Specialist

Accounts Payable Specialist

IQ Fiber was built to do internet differently. We're a 100% fiber-optic internet provider with a simple mission: To engineer a smarter internet experience. That means internet that's fast, reliable, and simply priced, backed by real humans who answer when you call and solve problems before you know they exist. We bring that same thinking to how we build our company. Our teammates are a big part of what makes IQ Fiber different, and we believe how we work matters just as much as what we deliver. We're looking for good humans who bring great ideas, raise the bar with every task, and want to be part of a bigger story. Your work matters here.

Position Summary

IQ Fiber is seeking a diligent and detail-oriented Accounts Payable Specialist responsible for supporting the accounting team with the invoicing process and providing accounts administration support.

This is a hands-on, individual-contributor role that works closely with vendors and across internal departments to resolve invoicing discrepancies, process payments, and assist the Finance and Accounting team with daily administrative functions.

Essential Duties And Responsibilities

• Review invoices, match them with item receipts and/or purchase orders, and collaborate with vendors and warehouse technicians to resolve discrepancies.
• Process invoices, ensuring timeliness, accuracy, and proper coding.
• Compare purchase orders, prices, and terms of payment, and review contracts against invoices to ensure compliance.
• Communicate with vendors to resolve purchase order, contract, invoice, or payment discrepancies.
• Ensure all company capitalization and purchase order policies, approval workflows, and internal controls are adhered to.
• Collect and maintain vendor tax documentation and assist in annual 1099 reporting.
• Maintain accurate and up-to-date accounts payable records in accordance with accounting standards.
• Monitor accounts payable aging reports and resolve any delays in processing.
• Assist with month-end closing activities related to accounts payable, including reconciliations.
• Assist with internal and external audits and prepare PBC documentation and schedules as requested.
• Perform ad hoc analysis and reporting to support the accounting team's development of budgets and forecasts.
• All other duties as assigned.

Required Qualifications

• High school diploma or equivalent; associate degree in a related field preferred.
• At least two years of experience in a similar role; construction or telecommunications industry experience preferred.
• Basic understanding of financial principles and accounting standards.
• Proficient in Microsoft Office Suite, particularly Excel.
• Experience with accounting systems, particularly NetSuite.
• Strong communication skills, both written and verbal.
• Strong problem-solving skills and attention to detail.
• Ability to collaborate effectively with cross-functional teams.
• Ability to work independently, prioritize tasks, and manage time effectively.
• Ability to handle confidential information with integrity.

What Success Looks Like

• Invoices are processed accurately and on time, with discrepancies identified and resolved quickly in partnership with vendors and warehouse technicians.
• Accounts payable records, aging reports, and vendor documentation are accurate, complete, and up to date.
• Month-end close activities related to accounts payable, including reconciliations, are completed on schedule with minimal follow-up.
• Internal and external audits run smoothly, with PBC documentation and schedules prepared accurately and on time.
• Capitalization, purchase order, and approval workflow policies are consistently followed, with strong internal controls maintained.
• The accounting team has reliable ad hoc analysis and reporting support for budgeting and forecasting needs.

IQ Fiber is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.