Sales Coordinator
Legends Global
Administrative Assistant
Perform all administrative-related duties in assisting Sales department and food and beverage office.
Position Duties
- Filter leads and prospect from a curated list
- Greet and assist clients.
- Create and maintain exhibitor event files. Record all contract due dates, payments, deposits, log all checks and payments.
- Process credit card charges.
- Process client billing and invoices. Tracking all past due accounts.
- Process letters generated by Sales Managers.
- Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.
- Fax menus and catering contracts to potential clients as generated by Sales Managers.
- Transmit correspondence as generated by Sales Managers.
- Create new files with event transmittals.
- Respond to requests from other facilities.
- Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines.
- Coordinate amenity program.
- Perform other related duties and special projects as assigned.
- File maintenance and organization of file storage room.
- Update events web site.
- Monitor exhibitor services during shows. Assist at show service desk.
Qualifications
- Clerical skills, including typing at 60 wpm, knowledge of windows operating system, including excel, word and publisher.
- Experience with hospitality software preferred.
- Strong written and oral communication skills.
- Organized and detail oriented.
- Able to prioritize and have strong time management skills.
- Able to work a flexible schedule including some weekends and holidays.
- BA degree preferred.
- Experience as a catering assistant, event or meeting coordinator is highly beneficial.
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
Free Employee Parking and show tickets.
Vacancy posted 6 hours ago
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