Business Office Assistant

Turlock Nursing and Rehabilitation Center

Come join our team and start making a difference!

Purpose of Your Job Position

The primary purpose of you job position is to assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care operation, and as may be directed by the Administrator or Office Manager.

Delegation of Authority

As Accounting Clerk/Bookkeeper, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

• Update manual census and reconciled against QC.
• Prepare Medical ARF /TAR with appropriate attachment on timely fashion and update Cal-Optima visit log.
• Fax & Update Medi-Cal approved ARF to Cal-Optima and ended in QC.
• Post Medical RA received to appropriate resident account & reconciled cash report.
• Maintain copies of all debits/credits authorization payment issued to each resident.
• Monitor and collect accounts receivables. Report delinquent accounts to the Office Manager/Administrator/ A/R Resource.
• Research aged balance on aging and identify account for adjustment and communicate to BOM if assistant needed.
• Prepare and process resident's share of cost overpayment.
• Verify Medical eligibility (monthly) and update batches through out the month.
• Maintain complete Medical eligibility (certs) monthly.
• Update Quick-Care for any SOC changes and sent out revised statement.
• Make collection follow up calls
• Prepare legal referral on unpaid share of cost account.
• Prepare and response to Cal-Optima for monthly NCS request.
• Prepare write off on uncollectible accounts and process refund.
• Prepare and mail statements.
• Enter new resident into our billing system (Quick Care)
• Prepare and submit weekly & monthly Medical electronic claims by deadlines.
• Assist resident, family, department heads, and vendor with billing questions.
• Enter monthly ancillary charges assign at month end.
• Prepare daily census & distribute report for stand up meeting.
• Prepare daily banking deposit.
• Prepare private statements monthly.
• Reconciled month end manual census by 12 noon of 1st working day.
• Reconciled Medical month end cash.
• Assist resident/family with Medi-Cal application and annual Re-dermination.
• Attend weekly A/R review with BOM & Executive Director.
• Assist resident with Social Security change of address or become payee.
• Prepare and refer resident's family with financial abuse to state.
• Provide weekly update of Medical pending cases to BOM & Executive Director.
• Maintain approved Medical authorization (ARF) in A-Z binder.
• Maintain monthly NCS billing with supported invoice and DHS-6118 form in binder by year.
• Maintain private collection binder with notes up to date on unpaid share of cost accounts.
• Maintain monthly working aging binder.
• Maintain Cal-Optima visit log with Cal-Optima census in binder by month.
• Maintain MC171 and D-8 alert with it follows up documentation in binder.
• Perform administrative functions as necessary or directed.

Staff Development

• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• Attend and participate in annual OSHA and CDC in-service training programs for hazard communication, TB management, and bloodborne pathogens standard.

Safety and Sanitation

• Follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc.
• Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and illnesses.

Equipment and Supply Functions

• Ensure that an adequate supply of accounting supplies and equipment are on hand to meet the day-to-day operational needs of the facility.
• Report equipment and office supply needs to the Office Manager.
• Request repairs for office equipment as necessary.

Resident Rights

• Maintain confidentiality of all resident information.
• Knock before entering a resident's room
• Ensure that the resident's rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

Working Conditions

• Works in office areas as well as throughout the faculty.
• Moves intermittently during working hours.
• Is subject to frequent interruptions.
• Is involved with residents, family members, employees, visitors, government agencies/personnel, etc., under all conditions/circumstances.
• Is subject to hostile and emotionally upset residents, family members, employees, and visitors.
• Works beyond normal working hours, on weekends and holidays, and on other shifts when necessary.
• Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)
• Attends and participates in continuing educational programs
• Is subject to injuring from falls, burns from equipment, odors, etc., throughout the work day, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
• May be subject to the handling of and exposure of hazardous chemicals.
• Communicates with the medical staff, nursing personnel, and other department supervisors.

Educational Requirements

Most possess, as a minimum, a high school education or its equivalent.

Experience

• Must have, as a minimum, ___ year(s) experience in bookkeeping or accounting practices.
• Experience in health care accounting preferred but not required.

Specific Requirements

• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
• Must be able to type 45 words per minutes, use a 10-key calculator.
  Must possess the ability to work harmoniously with other employees.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques.
• Must be able to understand and carry out written and oral instructions.
• Must have patience, tack, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff, and visitors based on whatever maturity level at which they are currently functioning.
• Must posses the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
• Must be knowledgeable of computers, data entry, output, etc.
• Must possess the ability to key-in date input for an extended period of time.
• Must possess the ability to examine and verify financial documents and reports.
• Must be able to prepare financial and other records in a systematic, neat, and legible manner.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical and Sensory Requirements (With or Without the Aid of Mechanical Devices)

• Must be able to move intermittently throughout the workday.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to cope with the mental and emotional stress of the position.
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
• Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
• Must meet the general health requirements set forth by the policies of this facility which may include a medical and physical examination.
• Must be able to relate to and work with ill, disable, elderly, emotionally upset, and at times hostile people within the facility.
• Requires repetitive hand motion. Minimal lifting and carrying requirements.
• May be necessary to assist in the evacuation of residents during emergency situations.

Acknowledgment

I have read this job description and fully understand the requirements set forth therein. I hereby accept the position of Business Office Assistant/Biller and agree to perform the identified essential functions in a safe manner and in accordance with the facility's established procedures. I understand that as a result of my employment, I may be expose to blood, body fluids, infectious diseases, air contaminants (including tobacco smoke), and hazardous chemicals and that the facility will provide to me instructions on how to prevent and control such exposures. I further understand that I may also be expose to the Hepatitis B Virus and that the facility will make available to me, free of charge, the Hepatitis B vaccination.

I understand that my employment is at-will, and thereby understand that my employment may be terminated at-will either by the facility or myself, and such termination can be made with or without notice.

Are you looking for a career that will make a difference in your lives and others? Come join our amazing team where you can help express your love, compassion, energy and creative skills for our patients!

We are committed to providing an excellent clinical experience for our patients and an amazing work environment for our employees. Join a team that works together to ensure our patients receive the best care possible. We are looking for passionate, dedicated, and caring individuals that are ready to jump in and be a part of the industry change. We strive to create a diverse and inclusive workplace welcoming applicant from all backgrounds and walks of life.

Our company mission is to strive every day to be the skilled nursing facility of choice in our community. Our facility's successes depend upon our highly motivated team working to improve the daily lives of our residents and driven to provide extraordinary service by creating a team that is dedicated to upholding our facility's mission. You'll meet a team of innovators-Nurses, Therapists and other Clinicians, all professionals at the tops of their games, genuinely committed, remarkably caring and wholeheartedly compassionate. This feeling of Family and Caring permeates everything we do, and enables us to attract the most outstanding team members our community has to offer.

C.A.P.L.I.C.O.

C ustomer Second, Employee First

A ccountability

P assion for Learning

L ove one Another

I ntelligent Risk Taking

C elebration

O wnership

This Position is a Full Time AM schedule.

Pay: $21.00+ D.O.E.

For benefit details check us out here

Benefits eligibility for some benefits dependent on full time employment status.

Disclaimer: Pay rates are competitive and determined by various factors. Please note that any rates labeled as "estimated" are provided by third-party job boards and may not accurately reflect the actual pay rates.

EOE disability veteran