Human Resource Assistant

Job Description

Job Description

Position Summary

The Human Resources Assistant is a temporary, three-month contract position responsible for supporting the organization's HR records management and compliance initiatives. This role will conduct a comprehensive audit of employee paper records maintained at the Princeton Junction, NJ office. This position will review, organize, retain, destroy, and digitize personnel files and Form I-9 documentation in accordance with company policies and applicable record retention requirements.

This position requires exceptional attention to detail, confidentiality, and the ability to work independently while managing a high volume of sensitive employee information.

This position will report directly to the Director of HR Operations, while reporting on a dotted line to the HRIS Coordinator who will oversee the project.

Essential Responsibilities

• Conduct a detailed audit of employee personnel files and Form I-9 documentation maintained in paper format.
• Review records for completeness, accuracy, and compliance with company policies and applicable regulations.
• Identify and separate documents requiring retention, digitization, or destruction based on established records management guidelines.
• Scan and digitize employee records and upload documentation into designated electronic filing systems.
• Organize and index electronic records to ensure accurate retrieval and recordkeeping.
• Verify that personnel and I-9 files are properly maintained and stored according to established procedures.
• Prepare and maintain tracking logs related to file audits, document retention, and destruction activities.
• Coordinate secure destruction of records approved for disposal while maintaining appropriate documentation.
• Maintain strict confidentiality when handling sensitive employee and company information.
• Partner with the HRIS Director to identify discrepancies, missing documentation, and opportunities for process improvement.
• Support additional HR administrative projects as assigned during the contract period.

Qualifications

Required Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Prior administrative, records management, human resources, or office support experience.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to work independently and manage multiple priorities within established deadlines.

Preferred Qualifications

• At least 1 year past clerical or administrative experience.
• Previous experience working with employee personnel files or HR documentation is preferred.
• Knowledge of Form I-9 documentation and record retention requirements is preferred.
• Experience with document scanning, electronic file management, or HR systems.

Key Competencies

• Attention to Detail
• Organization and File Management
• Confidentiality and Professionalism
• Time Management
• Accuracy and Quality Focus
• Problem Solving
• Written and Verbal Communication

Physical Requirements

• Ability to work on-site in the Princeton, NJ office for the duration of the assignment.
• Ability to lift and move file boxes weighing up to 25 pounds.
• Ability to sit, stand, bend, and access filing cabinets and storage areas as needed.

Employment Details

This is a temporary, part-time contract position expected to last approximately two months. The position is fully on-site at the Princeton Junction, New Jersey office. Schedule can have some schedule flexibility but must be within 8:00 AM – 5:00 PM Monday-Friday business hours.

MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is “At-Will,” which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee. Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative.

By submitting & signing , I hereby understand and agree to the terms and conditions of employment as outlined above. I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application.

Note to Applicants:

Smoking is prohibited in all indoor areas of the Company. Employees may use designated smoking areas (if established) in accordance with applicable state and local law.

Rhode Island Applicants: The Company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state’s workers’ compensation law.

Initial (if applicable): Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Initial (if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

Mistras Group, Inc. is an Equal Opportunity Employer/Veterans/Disabled: