Administrative Specialist

Senior Administrative AssistantWelcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.We are one of the world's largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.We're grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it's not just what we do – it's how we do it – that sets us apart.To deliver superior performance, we create an environment that respects the contributions and differences of every individual. Wherever possible, we use these differences to drive competitive business advantage, personal growth and, ultimately, create business success.If you are selected as the Senior Administrative Assistant, you will provide support to the Chief, Information Security, Infrastructure & Architecture and the Manager, Enterprise Business Capabilities. You will work closely with these senior leaders to perform the highest level of administrative duties, working independently and proactively on numerous complex administrative tasks, exercising utmost discretion and independent judgment on a consistent basis. This position is based in Houston, TX.Your Responsibilities may include:Managing the calendars so that time is used effectively and efficiently - including planning work projects and scheduling of appointments with personnel inside and outside ConocoPhillips, including respective members of the Leadership Team and their direct reports, global Business Units, and other internal and external meetingsUnderstanding the leader's plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans and objectives across several time zonesCoordinating all office and administrative support duties including filtering email, as appropriate, answering the telephone, directing calls to others as appropriate, making arrangements for visitors, expense reports, timekeeping, invoice processing and coding, record management and other corporate administrative needsEnsuring leaders are prepared for all meetings and have the appropriate materials to be reviewed in advance of meetingsPreparing, coordinating, and handling travel plans for leaders including - Understanding the purpose of the trips so that arrangements can be made to optimize their time in meetings with managers, employees and outside companies, understanding corporate travel policy; passport and visa requirements, travel advisories and required immunizations for international travel, maintaining regular contact with the leaders during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attentionDrafting correspondence for and on behalf of the leaders; preparing special reports as requested; including extracting and sorting data in excel; creating and editing presentations in PowerPoint, document formatting and editing in Word and AdobeRetention of information on key contacts, upcoming activities and projectsMaintaining SharePoint/Microsoft Teams information and Outlook distribution listsPlanning business lunches, dinners and events within budget guidelines and with minimal guidanceCoordinating with other Administrative Assistants in the Lower 48 for planning and implementing Region activitiesProviding input and feedback to the leaders when neededTo thrive in this role, you'll demonstrate the following leadership competencies:Takes Accountability: Takes ownership of actions and follows through on commitments by courageously dealing with important problems, holding others accountable, and standing up for what is rightDrives Performance: Delivers results through realistic planning to accomplish goalsMakes Decisions: Generates effective solutions based on available information and makes timely decisions that are safe and ethicalBasic Qualifications:Legally authorized to work in the United States5 or more years of experience in an administrative support role, preferably supporting multiple leaders or teams simultaneously3 or more years of experience in event management or planningIntermediate level of proficiency with MS O365 applications: Word, Excel, PowerPoint, Outlook, SharePoint, and TeamsConocoPhillips offers a competitive and comprehensive benefits package designed to support your well-being and career growth:Taking Care of Your Health & Wellness: Medical, dental, vision, mental health support, and wellness programs.Supporting and Building Financial Security: Competitive base pay, annual performance bonuses, and retirement savings plans.Promoting Work-Life Balance: Paid time off, paid parental leave, and family support resources.Offering Career Development: Access to training, mentoring, and internal career mobility tools.Guiding Recognition & Inclusion: Peer-nominated awards, inclusive culture, and employee resource groups.At ConocoPhillips, we believe our people power the future of energy. We're committed to creating a workplace where employees feel valued, supported, and inspired to grow—professionally and personally.We don't just offer jobs—we offer meaningful careers in a company that values how we work as much as what we achieve.In the US, ConocoPhillips is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other legally protected status.