Office Manager

Company Description PD Properties LLC is a full-service real estate brokerage based in New York City, serving both local and international clients. The firm operates across commercial real estate, investment sales, retail leasing, and residential property management. PD Properties focuses on providing tailored advisory and brokerage services to help clients achieve their investment and leasing goals. Team members collaborate in a fast-paced, client-centered environment with exposure to diverse property types and market segments. The company values professionalism, responsiveness, and long-term client relationships.

Role Description The Office Manager is a full-time, on-site role based in New York, NY, responsible for ensuring the smooth day-to-day operations of the office. This role includes managing front-desk activities, greeting visitors, answering phones, and directing inquiries to the appropriate team members. The Office Manager will coordinate calendars, schedule meetings, maintain office supplies and equipment, and oversee incoming and outgoing mail and packages. Additional responsibilities include supporting leadership with administrative tasks, organizing files and records, assisting with basic bookkeeping or expense tracking, and helping prepare documents, reports, and presentations. The Office Manager will also support customer service efforts by responding to client requests, coordinating with brokers and property managers, and helping maintain an organized, professional, and welcoming office environment.

Qualifications

• Strong Communication skills, including clear written and verbal communication with clients, vendors, and team members.
• Proficiency in Administrative Assistance tasks such as scheduling, filing, document preparation, and basic data entry.
• Experience with Office Administration, including coordinating office operations, managing supplies, and supporting leadership.
• Comfort with Office Equipment, including printers, scanners, phone systems, and basic troubleshooting.
• Customer Service skills, with a focus on professionalism, responsiveness, and a courteous, solution-oriented approach.
• Proficiency with common office software (e.g., Microsoft Office or Google Workspace) and willingness to learn real estate-related tools.
• Strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.
• Previous experience in office management, administrative support, or a similar role; experience in real estate or property management is a plus.
• Ability to work on-site full time in New York, NY, and maintain confidentiality with sensitive information.