Administrative Specialist

Administrative Specialist

We're looking for motivated, engaged people to help make everyone's journeys better.

The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities.

Pay rate: $21.00

Benefits

• Paid time off
• 401k, with company match
• Company sponsored life insurance
• Medical, dental, vision plans
• Voluntary short-term/long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Commuter benefits
• Employee Discounts
• Free hot healthy meals for unit operations roles

Main Duties and Responsibilities:

• Initiates written and oral communication to unit management, and customers as directed
• Organizes and distributes charter information to production departments and management staff
• Orders operating supplies and required computer requirements as needed
• Assists in billing issues, accounts payable when applicable
• Distribution of inbound mail and documents received on a daily basis from fax machine and routes to appropriate department or manager
• General office duties to include but not limited to filing, telephone routing and messages, etc.

Qualifications

Education:

• High School Diploma or GED is required

Work Experience:

• Minimum of 1-2 years of experience with clerical duties and responsibilities

Technical Skills: (Certification, Licenses and Registration)

• Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint
• Ability to work in a fast paced, deadline driven environment
• Excellent time management skills required
• Strong organizational, analytical and leadership skills required

Language / Communication Skills:

• Must have excellent written and oral communication skills

Application Closure Statement

• To be considered for this position, please submit your application by 06/04/2026

gategroup - an equal opportunity employer. We are committed to workforce diversity and actively encourage all qualified persons to seek employment with us, including, but not limited to, racial and ethnic minorities, women, veterans and persons with disabilities.

We anticipate that this job will close on:

06/08/2026