Administrative Assistant

Administrative Assistant

The Administrative Assistant supports the Directors and office leadership with coordination of administrative and operations for a residential facility, out-patient program or other business unit. This role is responsible for all coordination and facilitation of operations and office administration.

Job Responsibilities

• Answers phones, checks voice mail and distributes messages to staff.
• Follows emergency procedures and directives given, including communication protocols.
• Maintains, completes and ensures that logs, records and charts are updated, accurate and available to staff.
• Performs administrative tasks such as composing letters, data entry, filing and faxing.
• Maintains supply of all administrative documents, clinical forms and handbooks.
• Submits purchase orders and ensures office supply inventory is maintained.
• Maintains office equipment.
• Oversees petty-cash and submits receipts and ledger to accounting.

For Clinical and Residential facilities:

• Locates clinical records per the direction and at the request of the Custodian of Records for patients.
• Notifies administrative and clinical staff of all admits, discharges and room changes.
• Participates in alumni and referral source events pertinent to the facility.
• Responsible for inventory, disbursements and safekeeping of client money and valuables.
• May provide back-up for patient transportation.

Job Qualifications

• Minimum of three (3) years of experience working in an office.
• Must be proficient in Microsoft Office products: Word, Excel, PowerPoint and Outlook.
• Excellent communication and customer service skills.
• Ability to timely and efficiently complete tasks and projects.
• Must have a clean driving record, valid driver's license, personal auto insurance or insurable by our insurance carrier, if job requires responsibility for transportation of patients.
• Experience working in a healthcare environment preferred.