Executive Assistant

Executive Assistant

Novato, California, United States

Who We Are

At 2K, we create some of the most iconic and culture-shaping video games in entertainment, including NBA® 2K, one of the top-selling franchises in the world, and legendary titles like BioShock®, Borderlands®, Mafia, Sid Meier's Civilization®, and XCOM®, as well as fan favorites WWE® 2K, TopSpin®, and PGA TOUR® 2K. We build unforgettable experiences by pushing the boundaries of creativity, authenticity and innovation across every genre.

Our portfolio is brought to life by some of the most influential game development studios in the world. Visual Concepts, Firaxis Games, Hangar 13, Cat Daddy Games, 31st Union, Cloud Chamber, Gearbox, HB Studios, and 2K SportsLab create world-class experiences across platforms.

But what truly powers 2K is our people.

We believe the best ideas come from teams that feel empowered, supported, and inspired. As an equal opportunity employer, we are committed to fostering a diverse, inclusive workplace where people are encouraged to come as they are and do their best work.

What We Need

We are seeking a proactive, highly organized Executive Assistant to support the Vice President of Horizon Business Unit, Head of 31U Studio and Head of the Ignite Studio (3+ leaders). This role provides high-level administrative support (calendar management, travel coordination, expense reporting) and engages in project-based work (developing presentations, managing communications, and assisting with strategic initiatives). The ideal candidate is a skilled multitasker who combines strong attention to detail with the ability to anticipate needs and execute independently in a fast-paced environment.

Key Responsibilities

• Administrative & Operational Support: Manage complex calendars for the 3+ Leaders across time zones; handle scheduling, conflicts, and prioritization.
• Coordinate domestic and international travel, including flights, itineraries, lodging, and meeting logistics.
• Prepare, submit, and reconcile expense reports in Concur and per company policy.
• Provide meeting support, including agenda prep, note-taking, and action item follow-up.
• Coordinate department meetings and functions: invites, materials, facilities, catering, and technical support.
• Coordinate with Legal on vetting department-related contracts.
• Act as liaison between the 3+ Leaders and internal/external stakeholders with timely follow-up and clear communication.
• Project-Based & Strategic Support: Assist in preparing presentations and reports using PowerPoint and Google Slides; support cross-functional project timelines and communication flow; track status and deadlines for small-scale initiatives; develop systems to maximize efficiency; conduct light research and compile data.
• Team Support & Coordination: Serve as a point of contact for internal stakeholders; help plan team events, offsites, and milestone meetings; assist with onboarding logistics and internal communications for the Partnerships team; coordinate with 2K Administrative team as needed.
• Other duties as assigned by the manager.

Who We Think Will Be a Great Fit

A successful candidate will work independently and as part of a team with minimal instruction, maintain confidentiality, and have an eagle eye for dates, times, and details. The ability to spot inefficiencies and improve daily processes will help ensure long-term success.

Qualifications

• Bachelor's degree or equivalent; 5+ years related experience, or equivalent combination of education and experience.
• Prior experience as a senior-level admin supporting C-Level executives highly desired.
• Experience in a business development environment representing the company with external stakeholders.
• Excellent verbal and written communication skills; outgoing personality with strong interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with Google Suite and Zoom/online conference solutions preferred.
• Acute attention to detail; strong spelling and grammar skills; experience with large-scale meeting coordination.
• Self-motivated, able to multi-task and manage priorities and workflow; adaptable to changing priorities.
• Strong judgment with timely and sound decision-making; excellent organizational and problem-solving skills; professional communication across in-person, phone, and electronic channels.

As an equal opportunity employer, 2K provides reasonable accommodation to qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. For accessibility accommodations, please contact View email address on click.appcast.io.

2K is an equal employment opportunity employer. We do not discriminate, harass, or retaliate against individuals based on protected characteristics. This posting may contain voluntary self-identification sections for diversity data; participation is optional. Any information provided is confidential and used for legal compliance purposes. For privacy details, refer to the Privacy Notice for Job Applicants.

The pay range for this position in California at the start of employment is expected to be between $81,600 and $120,780 per Year. However, base pay offered is based on market location, and may vary further depending on individualized factors for job candidates, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to those same considerations, the total compensation package for employees in regular roles may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits, provided that temporary or intern roles will not be eligible for many of these payments or benefits. Details of participation in compensation and benefit plans (if applicable) will be provided if an employee receives an offer of employment. If hired, employee will be in an at-will position and the company reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and market factors.

Please note that 2K Games and its studios never uses instant messaging apps or personal email accounts to contact prospective employees or conduct interviews and when emailing, only use 2K.com accounts