Accounts Payable Specialist

Job Description

Job Description

Are you a passionate and motivated individual eager to make a positive impact in the community? Hope Cooperative is a well-respected, award-winning nonprofit organization that provides comprehensive mental health and supportive housing services across Sacramento County. We’re seeking compassionate, dedicated individuals to join our team and support the most vulnerable in our community. With our ongoing expansion, we’re hiring and offering a sign-on bonus!

Position Title: Accounts Payable Specialist
Program(s) and Location: Administration (Sacramento, CA)
Schedule : Full-time, Non-Exempt, 40 hours per week, Monday - Friday 8:00am-4:30pm
Pay rate: $27.00 hourly

The Accounts Payable Specialist is responsible for the timely payment of all agency expenses, as well as complex clerical and entry level booking and accounting tasks.

Essential Duties & Responsibilities:

• Receives, reviews, audits, and processes vendor and staff expense claims, ensuring all required documentation is correct, submitted and maintained
• Responsible for accurate coding, data entry, and posting of invoices through accounts payable to the general ledger
• Responsible for preparing payment disbursements
• Responsible for monthly credit card reconciliations for all company credit cards
• Works closely with internal and external customers to ensure accounts are current and free from error within the ledgers.
• Assists with corrections to the general ledger, ensuring correct coding of revenues and expenditures; may conduct analysis and reconciliations of various financial reports and of the general ledger as needed
• Organizes and maintains vendor and voucher files, ensures compliance with storage requirements and records retention schedule
• Prepares 1099-Miscellaneous Income tax information and forms annually, including:
  • maintaining updated vendor W-9 records
  • establishing vendor files accordingly in accounting system
  • processing 1099’s per IRS guidelines
• Picks up, opens, and distributes daily mail
• Assists with monthly close and provides support during audits, as well as other ad hoc projects
• Performs special projects such as researching information, summarizing data, evaluating alternatives
• Provides general department/agency administrative support as needed
• Maintains Company mileage application and semi-monthly creation of payroll import.
• Review monthly credit card reconciliations completed by fiscal staff
• Enter weekly FSA transactions into the general ledger
• Enter weekly deposits into the general ledger
• Other duties as required
• Ensure the protection and confidentiality of all Protected Health Information (PHI) by following all policies and procedures in the HOPE COOPERATIVE HIPAA Manual.
• Regular and predictable attendance required.
• Serves as back up to Payroll Specialist during unexpected absence or vacation.
  

Qualifications:

• At least three (3) years’ experience in bookkeeping, accounting, or secretarial assignments involving advanced recordkeeping; or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities
• At least (3) years’ supervisory experience in overseeing a departments daily task and goals are achieved.
• Generally accepted accounting and bookkeeping principles and procedures, prefer knowledge of governmental accounting principles.
  

Other Skills, Abilities, and Job Requirements:

• Ability to pass clearance of the Federal Bureau of Investigation (FBI) and/or Department of Justice (DOJ) background screenings
• Consumer of mental health services or a family member of a mental health consumer is desirable
• Work overtime as requested and approved, including after-hours duty as needed
  

Benefits:

HOPE Cooperative (also known as TLCS, Inc.) provides a competitive benefits package, which includes, but is not limited to, the following items. Please note that benefits may be subject to change:

• 21 PTO days per year (4 weeks & 1 day)
• 26 PTO days after the 5th year (5 weeks & 1 day)
• 6 days paid sick time
• 11 paid holidays
• 1 Personal Day
• Leadership Development
• Reimbursements
• Eligible for Government Loan Forgiveness Programs
• Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage)
• HSA Contributions
• Flexible Spending Account
• 401k match
• PTO Cash Out
• Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more
• Employee Assistance Program
• Regular wage step scale increases
• Flexible start/end times for some positions
• iPhone with unlimited data for personal/professional use and laptop for some positions
• Clinical Supervision towards licensure (for certain positions and upon approval)
• CEU days for certain positions
• Up to $500 CEU allowance for certain positions
• Annual BBQ and staff appreciation awards
• Annual Gift Card Program
• Referral Bonuses

* All benefit offerings are subject to change and are governed by the eligibility guidelines in the Employee Handbook. This list represents a general summary of available benefits and nothing stated here should be interpreted as being included in a written offer for employment.

HOPE Cooperative (aka TLCS, Inc.) is an Affirmative Action/Equal Opportunity Employer, and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our agency embraces a diverse & culturally rich workforce, and we welcome all candidates to apply.

To apply, visit our Hope Cooperative – Online Career Center

Final Filing Date: Until Filled