Administrative Assistant

What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a professional and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and professional office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team What We’re Looking For A proactive, take-charge mindset — someone who takes initiative rather than waiting to be told what to do Highly organized with the ability to manage multiple priorities and shifting deadlines Strong attention to detail without losing sight of the bigger picture Comfortable working with urgency in a fast-paced environment Quick learner who enjoys figuring things out and taking on new challenges Interest in marketing, AI, technology, and business development Confident sharing ideas and identifying ways to improve processes Comfortable receiving feedback and continuously looking for ways to grow Dependable, resourceful, and willing to jump in wherever needed Strong written and verbal communication skills Professional, polished, and comfortable interacting with clients and executives Looking for a long-term opportunity with a company where you can grow and take on additional responsibilities Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving , this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.