Part Time Office Manager

Part-Time Office Manager

About Greenbrook Partners

Freestone Property Management is a vertically integrated, technology-driven multifamily owner-operator based in New York City, managing a high-stakes portfolio with institutional-grade rigor. As we continue to professionalize our operation and scale our infrastructure, every team member plays a vital role in bridging our strategic vision with tactical execution.

Role Overview

We are seeking a detail-oriented, proactive Part-Time Office Manager to ensure our suite runs smoothly, efficiently, and always remains investor-ready. Ideally working primarily during morning hours four days a week, you will serve as the heartbeat of our physical office environment. This role focuses on daily office maintenance, vendor oversight, technology coordination, and seamless collaboration with our Executive Assistant team to support high-stakes partner visits and team culture.

To maintain clean operational boundaries, this role does not overlap with our HR function (managed separately by the HR Generalist) or high-level executive calendar and travel logistics (managed by the Executive Assistant to the Leadership Team).

Key Responsibilities

Office Operations & Maintenance

• General Upkeep: Maintain overall office tidiness and ensure common areas are pristine, operating in coordination with our third-party cleaning staff.
• Mail Distribution & Processing: Conduct daily trips to the PO box to check and collect mail, and manage the prompt processing and distribution of mail to relevant parties to ensure intended recipients receive items in a timely manner.
• Facilities Management: Monitor and manage building systems, including HVAC maintenance, and serve as the primary point of contact for building property management.
• Vendor & Cleaner Auditing: Regularly audit the work of the cleaning staff to guarantee quality control and ensure we have the right team to maintain our suite.
• Supplies & Hospitality: Manage and order team snacks, pantry goods, and general office supplies while maintaining a budget-conscious approach.

Visitor Readiness & Conference Room Management

• Investor-Ready Standards: Ensure that all conference rooms and general office spaces are meticulously maintained, organized, and prepared to meet institutional standards for visiting investors, lenders, and partners.
• Booking Management: Oversee and streamline conference room bookings to prevent scheduling conflicts across teams.
• Visit Coordination: Partner directly with the Executive Assistant to the Leadership Team to support logistical preparations for high-stakes investor visits.

Technology & Administrative Support

• MSP Liaison: Serve as the primary point of contact for routine technology correspondence and troubleshooting coordination with our Managed Service Provider (MSP).
• Event Collaboration: Work alongside the Executive Assistant to coordinate internal team-building events and office culture activities.
• Ad-Hoc Duties: Perform other related office management tasks and duties as needed to support a seamless work environment.

Qualifications & Attributes

• Experience: 2+ years of administrative or office management experience in a professional corporate environment.
• Proactive Mindset: Highly organized with an eye for detail; naturally spots issues (such as tidiness, tech glitches, or maintenance needs) and resolves them proactively.
• Communication Skills: Professional, clear, and courteous written and verbal communication skills for interacting with building management, vendors, MSPs, and internal staff.
• Independence & Reliability: Comfortable working autonomously during morning hours to get the office fully prepped and running smoothly for the day ahead.

Compensation:

• $30 an hour

Physical Requirements:

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to hear well enough to communicate via phone or in person to all internal and external customers.
• Must be able to communicate clearly and concisely.
• Normal daily physical activities to include walking, standing, sitting, stooping, bending, pushing and pulling.
• Must be able to read reports and use computer, phone and other general office equipment.