Operations & Finance Assistant

TriApex Laboratories is seeking a reliable and detail-oriented Operation Assistant to support the day-to-day business operations of our laboratory in North Wales, PA. This role is responsible for purchasing/order coordination, accounts payable/receivable administration, expense reconciliation, vendor coordination, and general office operations. The position will work closely with internal teams and external accounting professionals to help ensure that business operations are efficient, accurate, and well organized. This is a hands-on position well suited for someone who is highly organized, accountable, and comfortable managing multiple operational responsibilities in a growing organization. Key Responsibilities: Coordinate purchasing of laboratory supplies, office supplies, equipment, and services. Process and track purchase orders, quotations, invoices, and deliveries. Maintain accurate purchasing and vendor records. Communicate with vendors regarding orders, invoices, payments, and delivery issues. Assist with resolving purchasing and billing discrepancies. Maintain organized and accurate records of business transactions, invoices, receipts, and expenses. Support accounts payable and accounts receivable activities. Reconcile company credit cards, expense reports, and supporting documentation. Track invoices and payments and follow up on outstanding items. Prepare financial documentation for monthly reconciliation and reporting. Coordinate with the company's external accountant/CPA on bookkeeping, payroll, tax, and other accounting matters. Support basic internal financial and expense reporting as needed. Business & Office Operations Support the day-to-day administrative operations. Coordinate office supplies, utilities, subscriptions, service providers, and routine operational needs. Assist with shipping, business travel, meetings, and other operational activities as needed. Support the development and implementation of efficient internal processes and administrative controls. Provide general operational support to management and team members as needed. Qualifications: Associate's or bachelor's degree in accounting, finance, business administration, or a related field preferred. 0–3 years of relevant experience in bookkeeping, finance administration, purchasing, or business operations. Basic understanding of bookkeeping and accounting principles. Proficiency in Microsoft Excel, Word, Outlook, and other standard business applications. Strong organizational skills and attention to detail. Ability to prioritize multiple responsibilities and complete tasks accurately and on time. Strong written and verbal communication skills. Ability to work independently while collaborating effectively with team. #J-18808-Ljbffr TriApex Laboratories Co., Ltd.