Office Coordinator

Job Description

Job Description

Actively Hiring! | Office Coordinator | Cedar Rapids, IA | Apply Now!

Job Description

We are seeking a meticulous and proactive Purchasing and Administrative Support Specialist to join our dynamic team. This role is essential in ensuring the seamless processing of purchase orders and maintaining efficient office operations.

Responsibilities

• Ensure all purchase requisitions are complete and accurate before creating purchase orders.
• Process purchase orders and goods receipts, including chemicals for Waste Water, office, lab, and safety supplies.
• Receive and prepare invoices for manager approval.
• Ensure all goods receipts and purchase orders are closed in a timely manner.
• Maintain vendor information in SAP.
• Communicate with employees and vendors to answer questions, obtain information, and resolve any issues.
• Allocate and prepare all warehouse documentation for customer orders.
• Assist Sales, Customer Service, and Warehouse regarding questions on orders; fixing issues as they arise.
• Assist with end-of-year inventory activities.
• Perform general clerical duties such as answering phones, filing, typing, and handling mail.
• Greet and check in all visitors, ensuring appropriate procedures are followed.
• Assist warehouse/office coordinator as needed, covering duties when the coordinator is out of office.
• Enter completed work orders into the maintenance system.
• Execute other responsibilities and projects as required.

Essential Skills

• Data entry
• Administrative support
• Customer service
• Microsoft Office (Word, Excel)
• SAP
• Outlook
• Front desk operations
• Greeting visitors
• Clerical tasks
• Scanning and filing

Additional Skills & Qualifications

• High school diploma or equivalent
• 1-2 years of applicable office/plant experience
• Strong computer skills and word processing applications
• Ability to safely and successfully perform the essential job functions consistent with ADA, FMLA, and other standards
• Detail-oriented self-starter with the ability to work independently and manage multiple tasks
• Ability to communicate clearly and effectively while maintaining professionalism
• Physical ability to lift and move items (~ 60 lbs)

Work Environment

The position is primarily based in a clean office environment with occasional minimal trips into the warehouse. The company fosters an inclusive and professional atmosphere and is open to considering long-term opportunities for the right candidate.

This is a Contract position based out of Cedar Rapids, IA.

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Cedar Rapids,IA.

This position is anticipated to close on Jul 19, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.