Executive Assistant

Executive Assistant

Job Code: 13993 Country: US City: New York Skill Category: Global Markets Description: Executive Assistant Corporate Title: Assistant Department: Global Markets Location: The pay range for this position at commencement of employment is expected to be between $90,000 and $160,000/year (see below footnote for additional compensation and benefits information).

Company overview: Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership.

Department Overview: Nomura's Risk department plays a crucial role in identifying, assessing, and mitigating risks across our business. We strive to protect the firm's assets, reputation, and financial stability by implementing robust risk management practices. Join our team and contribute to our proactive approach in managing risks, allowing us to make informed decisions and thrive in an ever-changing market environment.

Role Description

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and strategic support to senior executives. The ideal candidate is a trusted business partner who anticipates needs, manages competing priorities, and ensures the executive's time is optimized through exceptional calendar management, communication, and operational support.

Skills, Experience, Qualifications and Knowledge Required

• Manage complex calendars, meetings, and scheduling across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, transportation, visas, and detailed itineraries.
• Prioritize and manage incoming communications, including emails, phone calls, and correspondence.
• Prepare presentations, reports, agendas, meeting materials, and executive-level communications.
• Take meeting notes, track action items, and follow up to ensure timely completion.
• Coordinate internal and external meetings, board meetings, client meetings, and leadership offsites.
• Serve as a liaison between executives, business leaders, clients, and external partners while maintaining professionalism and confidentiality.
• Manage expense reports, invoices, purchase orders, and budget tracking.
• Support special projects, strategic initiatives, and cross-functional coordination.
• Maintain confidential records and handle sensitive information with the highest level of discretion.
• Improve administrative processes and identify opportunities to increase executive efficiency.

Qualifications: Bachelor's degree preferred. 5+ years of Executive Assistant experience supporting C-suite or senior executives. Exceptional organizational and time management skills. Strong written and verbal communication skills. Demonstrated ability to manage multiple priorities in a fast-paced environment. High level of professionalism, discretion, and confidentiality. Strong problem-solving skills with the ability to anticipate executive needs. Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools such as Microsoft Teams, Zoom, Slack, and Google Workspace.

Preferred Qualifications: Experience supporting multiple executives simultaneously. Experience in financial services, consulting, or other fast-paced corporate environments. Event planning and board meeting coordination experience. Project management experience. Familiarity with expense management systems such as Concur.

Nomura Leadership Behaviours: Explore Insights & Vision: Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future. Making Strategic Decisions: Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations. Inspire Entrepreneurship in People: Inspire team members through effective communication of ideas and motivate them to actively enhance productivity. Elevate Organizational Capability: Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing. Inclusion: Foster a culture of inclusion and psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).

* base pay offered may vary depending on multiple individualized factors, including market location, corporate and functional title and duties, job-related knowledge and advanced degrees, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired in the U.S., employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.