Accounts Payable Specialist

Accounts Payable Specialist

At CleanSpace, the Accounts Payable Specialist plays a critical role in ensuring the accuracy and timeliness of the company's financial obligations within the construction industry. This position is responsible for managing the entire accounts payable process, from invoice receipt and verification to payment processing and reconciliation. The specialist will work closely with vendors, internal departments, and accounting teams to maintain accurate financial records and support the general ledger. By efficiently processing invoices and managing journal entries, the role helps maintain strong vendor relationships and supports the company's financial integrity. This position ensures that all payables are handled in compliance with company policies and deadlines, contributing to smooth financial operations at the Main Corporate Office located in Fort Washington, PA (In-Office 5 Days a Week).

Experience Level and Background

• Associate degree in Accounting, Finance, or a related field, or equivalent work experience.
• Proven experience in accounts payable or a similar accounting role within the construction or related industry.
• Proficiency in using accounting software.
• Strong understanding of general ledger processes and journal entry preparation.
• Demonstrated ability to meet deadlines and manage multiple priorities in a fast-paced environment.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, or Business Administration.
• Experience working in the construction industry or with construction-related financial processes.
• Familiarity with advanced Excel functions and data analysis tools.
• Knowledge of compliance standards and internal controls related to accounts payable.
• Certification such as Certified Accounts Payable Professional (CAPP) or similar credentials.

Responsibilities:

• Process and verify invoices for accuracy, completeness, and compliance with company policies.
• Perform account reconciliations to ensure all payments and transactions are accurately recorded.
• Maintain and update accounts payable records in QuickBooks online and other accounting software systems.
• Troubleshooting invoices in Autodesk Construction Cloud (ACC)
• Prepare and post journal entries related to accounts payable transactions to the general ledger.
• Collaborate with vendors and internal departments to resolve discrepancies and answer payment inquiries.
• Ensure timely payment of invoices to meet deadlines and avoid late fees or penalties.
• Generate reports related to accounts payable status and assist with month-end and year-end closing activities.
• Support audit activities by providing necessary documentation and explanations related to accounts payable.

Skills:

The Accounts Payable Specialist utilizes account reconciliation skills daily to ensure that all vendor accounts and payments are accurate and up to date. Proficiency with accounting software is essential for entering, tracking, and managing invoices and payments efficiently. The ability to process invoices accurately and prepare journal entries supports the integrity of the general ledger and overall financial reporting. Strong organizational skills and attention to detail are critical for meeting deadlines and managing multiple payment cycles simultaneously. Additionally, effective communication skills are used to collaborate with vendors and internal teams to resolve discrepancies and maintain smooth financial operations.