Account Administrator

$17 - $18 per hour

CARVANA

Pay Range: $17-$18 hourly
About Us
ADESA, a Carvana-owned company, currently operates in over 50 locations throughout the US. Our auto auctions, some up to 200 acres, provide a wide array of vehicle services, including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America, from retail to commercial, OEM & more.
We work in a service industry and embrace a "we" versus "I" culture - help others, and they will help you. Our industry is fun, fast-paced, and competitive - and filled with the best people who are passionate about what they do.
We're excited about the future! As an industry leader, ADESA is poised for a multi-year expansion, including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA!
Role and Team

Reporting to the Commercial Accounts Manager (CAM) or designated leader, you will be responsible for the administrative management of customer accounts. You will serve as the primary point of contact for administrative operations, ensuring that all financial, inventory, and sale day activities are executed accurately to provide a seamless experience for our commercial and dealer partners.

Responsibilities

Daily Account Operations: Manage daily account operations, including professional customer communication, invoicing, Accounts Receivable (A/R), and payment processing.

Inventory & Reporting: Oversee inventory monitoring and reporting (both pre- and post-sale). Ensure all systems are updated accurately while coordinating cross-functional follow-up with internal teams and vendors, including dispatch logistics.

Sale Preparation: Ensure high accuracy in sale preparation and execution, including lineup management, fee posting, and reconditioning (recon) activities.

Financial Reconciliation: Perform detailed reconciliation of transactions to ensure all account records are accurate following auction activities.

Sales Support: Provide administrative support to the sales team and assist with resolving customer inquiries or account discrepancies.

Data Integrity: Maintain accurate data entry for vehicle information, customer records, and transaction history in company systems.

Compliance: Ensure all company policies, administrative standards, and state/federal laws are followed.

General Duties: Perform any other duties assigned by the designated manager.

Skills and Attributes

Administrative Excellence: Highly organized with a strong ability to manage financial data, invoicing, and complex reporting.

Customer Excellence: Strong customer service skills with a focus on professional verbal and written communication.

Detail-Oriented: Proven ability to maintain a high degree of accuracy while multitasking in a fast-paced environment.

Analytical Thinking: Strong skills in transaction reconciliation and inventory tracking.

Collaboration: Team player who can collaborate effectively with cross-functional departments (lot, shop, and admin) and external vendors.

Adaptability: Ability to manage deliverables and metrics against aggressive targets and timelines.

Qualifications

High School diploma or GED preferred

Must be 18 years of age and have a valid driver's license that meets the requirements

Able to safely drive a variety of vehicle makes, models, and sizes

Experience: 1-3 years of administrative, accounting, or customer service experience required; automotive or auction industry experience is a plus.

Systems Proficiency: Proficiency with Microsoft Office (Excel, Word) and the ability to learn internal inventory management and billing systems.

Financial Literacy: Basic understanding of invoicing and A/R processes.

ADESA Values

Our Next Customer May Be Your Mom : Every customer deserves the same level of care and respect one would give to their own mother.

We're All in This Together : The company is unified by the shared goal of providing fantastic customer experiences, achieved through mutual trust, respect, and understanding.

There Are No Sidelines : Employees are encouraged to be proactive, work hard, and take ownership of what needs to be done in a fast-paced environment.

Be Brave : Employees should not fear taking risks, pushing themselves outside their comfort zones, or being decisive, even if they stumble along the way.

Zag Forward : The company empowers creative and passionate thinking to find meaningful ways to be different and deliver amazing experiences.

Don't Be a Richard : A simple guiding principle to act appropriately and professionally.

Stay Scrappy : This value rejects mediocrity and "good enough," pushing employees to do more with less to pass savings on to customers.

ADESA Benefits and Perks
Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More!
Other Requirements
To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.

The physical activity requirements of the position range from Light to Medium Physical Work .

Constant - standing, watching, touching, listening, walking, talking

Frequent - bending, stooping, kneeling, lifting, grasping, pushing, pulling

Potential -running, jumping, yelling, or other rapid or forceful movement in emergencies

Visual acuity requirements include color, depth perception, and field of vision comparable to definitions for Clerical, Administrative, and Machine Operators (including inspection) positions .

Physical Working Conditions
This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors, and dust associated with internal and external service station/convenience food and petroleum dispensing operations.
To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.
Legal Stuff
Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.
ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories.
Please note that this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Apply

Vacancy posted 4 hours ago

Similar jobs that could be interesting for youBased on the Account Administrator in San Antonio, TX vacancy

Accounting Admin
$15 - $17 per hour
...shipping labels and billing-related documents General Office & Accounting Support Answer and route incoming calls Perform data entry... ...basic bookkeeping tasks Maintain office supplies and support administrative needs Assist with additional duties as assigned WHAT WE LOOK...
Suggested
Hourly pay
Work at office
Shift work
Beltmann Relocation Group
San Antonio, TX
2 days ago
Accounting Clerk
...Accounting Clerk Job Responsibilities: Supports accounting operations by filing documents, reconciling statements, and running software programs. Maintains accounting records by making copies and filing documents. Reconciles bank statements by comparing statements...
Suggested
TradeJobsWorkforce
San Antonio, TX
3 days ago
Accounting Clerk
...Accounting Clerk I Role Summary : Enters and updates data, reviews accounts payable correspondence, prepares documentation, and handles... ...failures, and requests repairs May supervise, lead, or train administrative or clerical support personnel Performs related duties as...
Suggested
Work at office
Bexar County
San Antonio, TX
1 day ago
Accounting Clerk
$18 per hour
...Accounting Clerk Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels...
Suggested
Work experience placement
Work at office
Pyramid Global Hospitality
San Antonio, TX
3 days ago
Accounting Clerk
...Pyramid Global Hospitality seeks an Accounting Clerk for the San Antonio Marriott Northwest. You will be responsible for recording daily revenues, reconciling postings, and handling AP/AR processes. The role emphasizes accuracy, timely reporting, and collaboration with...
Suggested
PVH (Tommy Hilfiger/Calvin Klein)
San Antonio, TX
2 days ago
Accounting Clerk
...maintains cash control records. May issue parking permits and account for related fees. May audit cashiers and assist with... ...Experience High school diploma or equivalent (GED). Three years of administrative, office clerical experience with some experience in bookkeeping...
Temporary work
Work at office
Insight Global
San Antonio, TX
2 days ago
Accounting Clerk
...Accounting Clerk Under general supervision, is responsible for performing basic accounting, bookkeeping, and clerical duties. Must be able to work in a fast paced environment, have extensive experience in Quickbooks data entry and a background in accounts payable. - Knowledge...
Work at office
BurgerFi
San Antonio, TX
2 days ago
Accounting Clerk
...are seeking a highly organized, detail-oriented, and proactive Accounting Clerk to join our dynamic team. The ideal candidate will be... ...support to our executive team and serving as a backup for our administrative team. This role requires a blend of accounting and...
Work at office
Bankler Partners
San Antonio, TX
16 hours ago
Remote Accounting Clerk
...Accounting Clerk About Maxwell Power At Maxwell Power, we are transforming how renewable energy projects are financed across the United... ...receivable activities, reconciling accounts, and providing administrative support to the Finance team. The Accounting Clerk will work closely...
Local area
Remote work
GrabJobs
San Antonio, TX
2 days ago
Accounting Office Assistant
...Our client in San Antonio, Texas is looking to add an Accounting Office Assistant to their team. They currently run 8 entities; this is a high-volume, fast-paced environment. They are looking for a detail-oriented individual who is eager to learn to join their team! GREAT...
Work at office
Creative Financial Staffing
San Antonio, TX
3 days ago
Accounting Assistant
Job Title Must have 5 years experience in corporate accounting for an oil & gas company. Responsibilities include: Responsible for 1M in assets Daily bookkeeping Weekly reports to CFO References required
Deuce Creative
San Antonio, TX
2 days ago
Accounting Assistant
...Creative Financial Staffing, LLC is seeking an Accounting Office Assistant in San Antonio, Texas. This role is critical in a high-volume, fast-paced environment and is a great opportunity for new graduates eager to learn. Responsibilities include managing corporate accounts...
Work at office
Creative Financial Staffing
San Antonio, TX
1 day ago
Membership Sales Associate (Program Advisor)- Shavano Park
...deliver personalized programs designed to create long-term results. Our team operates with a high-performance mindset built on accountability, consistency, and ownership. About the Role We are hiring Sales Associates (Program Advisors) who are driven to grow our...
Hourly pay
Full time
Part time
Local area
Flexible hours
Weekend work
Afternoon shift
Stretch Lab LA
San Antonio, TX
16 hours ago
Remote Senior Staff Accounting
4-Horn Management LLC is seeking a motivated, detail-oriented individual to join our team as a Senior Staff Accountant. This high-level accounting position bears the responsibility of overseeing the financial health of our organization, maintaining our financial records...
Remote work
GrabJobs
San Antonio, TX
1 day ago
Accounting Assistant
...Responsibilities Perform and maintain all aspects of church accounts payable records (to include cross‑training in payroll and accounts... ...for the Senior Pastor, Church Staff, Church Treasurer, Administrative Board, Finance, Endowment, and Trustee Committees Other duties...
Hourly pay
Part time
Flexible hours
Rio Texas Annual Conference
San Antonio, TX
1 day ago
Accounting Assistant
...Job Title Perform data entry into system Assist with filing of invoices Assist Controller and Property Accountant Assist with account reconciliations and research Will train! Qualifications Bachelor's Degree in Accounting or Finance required 1+...
Internship
MRINetwork
San Antonio, TX
3 days ago
Accounting Assistant
...Overview Kimley-Horn is looking for an Accounting Assistant to join our growing regional Project Accounting team in our San Antonio, Texas (TX) office! This is not a remote position. Responsibilities The ideal candidate would be able to work in a fast-paced collaborative...
Contract work
Work at office
Work visa
Flexible hours
Kimley-Horn
San Antonio, TX
2 days ago
Remote Accounting Assistant
$50k - $65k
Full-time Description Position: Accounting Assistant - Remote Department: Home Office (Candidates must reside in RI or MA) Supervisor... ...to this position: N/A FLSA Status: Full-time, Exempt (Administrative) Salary: $50,000-65,000 annually (benefits eligible) Start Date...
Full time
Work at office
Remote work
Home office
Night shift
GrabJobs
San Antonio, TX
3 days ago
Membership Sales Consultant
$10 - $15 per hour
Overview Become part of the team at Massage Heights and help us inspire, educate and promote a balanced lifestyle for every Member and Guest that walks through our door. We are in search of a Membership Sales Consultant who is interested in growing with us. We pride ourselves...
Hourly pay
Flexible hours
Night shift
Weekend work
Massage Heights Indianapolis
San Antonio, TX
16 hours ago
Billing & Payroll Specialist
$23 - $24 per hour
Billing & Payroll Specialist Zinn Insurance is seeking a Billing & Payroll Specialist (Full‑Time, On‑Site, salary with performance bonus) located in San Antonio, TX. This role values structure, accuracy, and consistency and focuses on payroll processing, client billing...
Hourly pay
Full time
Zinn Insurance Agency
San Antonio, TX
1 day ago
Senior Staff Accountant - Accounts Payable (AP)
...Senior Staff Accountant - Accounts Payable (AP) Position Summary The Senior Staff Accountant - Accounts Payable is responsible for managing the full‑cycle accounts payable process, ensuring vendor invoices are processed accurately and payments are made in accordance with...
Weekly pay
Local area
FCE Benefits
San Antonio, TX
2 days ago
Billing Coordinator
Job Description: Billing Coordinator We are seeking a dedicated and detail-oriented Billing Coordinator to join our team. In this role, you will work closely with healthcare providers, insurance companies, and patients to ensure quality care while adhering to regulatory...
Contract work
Innova Recovery Center
San Antonio, TX
16 hours ago
Remote Billing and Revenue Associate
$50k - $58k
...Associate to join our team. This position reports to the Senior Accountant. You will be responsible for helping to ensure corporate... ...appropriately, reconciling various accounting functions, and related administrative tasks as identified. You'll have the opportunity to work with...
Permanent employment
Full time
Local area
Remote work
Visa sponsorship
Work visa
Flexible hours
Night shift
GrabJobs
San Antonio, TX
4 days ago
Payroll Specialist
...Perform other payroll duties as assigned UNION REPORTING & CBA ADMINISTRATION · Update union rates for new CBAs and process... ...contributions · Send benefit breakdowns to unions and Accounts Payable for processing · Prepare and submit weekly union...
Hourly pay
Temporary work
Work at office
Local area
Flexible hours
ATG Entertainment USA
San Antonio, TX
5 days ago
Payroll Specialist
Job Description Job Description Remote option for Texas residents. SWBC is seeking a talented individual to perform as a supervisor on the payroll team while maintaining high confidentiality and effective communication of all employee-related payroll information...
Contract work
Remote work
SWBC PEO
San Antonio, TX
14 days ago
Payroll Specialist
...automation, data integrity, and payroll reporting. Qualifications: ~ High school diploma or GED required; additional payroll, accounting, finance, or business education preferred ~3+ years of payroll processing experience, preferably in construction, commercial...
Daily paid
Full time
Contract work
Shift work
Texas Chiller Systems
San Antonio, TX
12 days ago
Payroll Specialist
...policies, federal and state regulations, Generally Accepted Accounting Principles (GAAP), and DCAA guidelines. The Payroll Specialist... ...’s or Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred. Minimum of...
For contractors
Casual work
Work at office
Local area
KINAOLE SERVICE CENTER
San Antonio, TX
3 days ago
Payroll Specialist
$21 - $25 per hour
...State tax knowledge ~ Comfortable independently using ADP & Excel PivotTables & VLOOKUPs Why choose Addison Finance & Accounting? Pay : We negotiate high salaries using U.S. Bureau of Labor Statistics Benefits & Bonuses : You are eligible for medical...
Hourly pay
Permanent employment
Work at office
Local area
Addison Group
San Antonio, TX
24 days ago
Remote Billing & Collections Coordinator
$50k - $60k
...collection of customer payments, and ensure the accuracy of financial records. This role is ideal for someone with experience in billing, accounts receivable, or collections who enjoys working with data, investigating discrepancies, and maintaining a high level of accuracy in...
Temporary work
Work at office
Local area
Remote work
Flexible hours
GrabJobs
San Antonio, TX
16 hours ago
Senior Billing Specialist
$55.27k - $62.8k
...STV is seeking a Billing Specialist for our Project Accounting group. This position is designated as hybrid (3 days/week in office)... ...Bachelor's degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience A...
Contract work
Work at office
Flexible hours
3 days per week
STV
San Antonio, TX
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Account Administrator. Be the first to apply!