Administrative Assistant

Administrative Assistant

We are searching for the best talent for an Administrative Assistant. This hybrid role will be in Titusville, NJ.

Principal Responsibilities

Expertise: Supports scheduling of meetings and calendar activities for assigned teams. Assists with preparation and coordination of meeting logistics including agendas, materials, and technology setup. Provides logistical support for meetings and events (onsite, offsite, virtual, hybrid) following SCAN service standards. Supports administrative tasks such as document preparation, formatting, filing, and record management. Supports complex and short notice travel arrangements, ensuring timely coordination and adherence to company processes. Provides space management support, including coordination of workspace requests and related administrative activities. Supports contract and purchase order processes, including HCC, contracting, and PO coordination in partnership with relevant stakeholders. Assists with onboarding and offboarding activities including interview scheduling and coordination. Maintains distribution lists, SharePoint sites, and administrative systems to ensure data accuracy. Supports general office coordination including supplies and visitor logistics.

Innovation: Identifies opportunities to improve administrative processes within defined scope. Build knowledge of tools and systems to improve efficiency of service delivery.

Impact: Ensures timely and accurate delivery of administrative support services following SCAN service level expectations. Maintains confidentiality and handles sensitive information appropriately. Supports team productivity through reliable execution of assigned tasks. Has flexibility to travel to other local sites, such as Raritan or Spring House, to support town halls and attend other meetings as needed, at least once a quarter.

Key Behavior: Demonstrates professionalism, attention to detail, and organizational skills. Communicates clearly and collaborates effectively with stakeholders. Manages priorities with guidance and adapts to changing needs. Applies company policies, procedures, and SCAN standards consistently. Demonstrates Johnson & Johnson Credo values and leadership behaviors.

Principal Relationships

This position reports to the Team Lead, SDS Centralized Administrative Network within SDS Strategic Business & Computing Operations. The role will collaborate closely with SBO and SCO units, ensuring effective, high-quality and timely support to SBCO and broader SDS.

Internal: Statistics & Decision Sciences (SDS), SDS Administrative Network, Clinical Pharmacology and Pharmacometrics (CPP), Integrated Data Analytics and Reporting (IDAR), Leaders and Scientists within Therapeutic and Functional Areas, Global Development, Quality, Human Resources, Information Technology, Finance, and Procurement. External: Contracted Partners and Suppliers and Vendors, Key Opinion Leaders, Academia, Professional Societies, Public/Private Consortia.

Education and Experience Requirements

High School diploma is required. At least 2 years of experience in an administrative or office support role is required. Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint). Strong written and verbal communication skills. Ability to manage routine tasks independently and prioritize work effectively. 5% travel across sites on the U.S. is required.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is: $43,050.00 - $70,035.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado 48 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay, including Floating Holidays 13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave 80 hours in a 52-week rolling period 10 days Volunteer Leave 32 hours per calendar year Military Spouse Time-Off 80 hours per year