Office Administrator

NOW HIRING: Office Administrator (Part-Time - Full-Time) – $18/hr, Weekly Pay! Location: California – Bay Area Start Date: Immediate Schedule: Part-Time initially (20–25 hrs/week), transitioning to Full-Time (40 hrs/week) Pay: $18/hour – Paid Weekly Reports To: Office Administrator (with transition to covering full responsibilities during maternity leave) Step Into a High-Impact Role Supporting Four Growing Companies Are you someone who thrives in fast-moving environments, loves building systems, stays ahead of the details, and takes pride in being the backbone of smooth operations? If so, this opportunity is made for you. We are a dynamic, multi-company organization made up of three high-performing event logistics and staffing companies AND one innovative, technology-driven startup . Together, our teams support hospitality operations, large-scale events, workforce solutions, and cutting-edge tech development. At the core of everything we do is operational excellence - and that's where you come in. We're looking for an exceptional Office Administrator who is ready to grow into a leadership-level role. You'll begin part-time, working closely with our brilliant Office Administrator, learning the systems, culture, and rhythm of our companies. Later this year, you will transition into a full-time, lead role while she is on maternity leave - giving you ownership, responsibility, and the chance to truly shine. If you want a role that blends structure with innovation, numbers with communication, and admin precision with leadership impact, this role offers it all. 1. Financial Administration & Accuracy Support Accounts Receivable & Accounts Payable Manage coding, expense tracking, and vendor/client communication Assist with monthly financial close with our accounting partners Prepare organized expense summaries and insights directly for the CEO Ensure financial records are accurate, timely, and audit-ready 2. Invoicing & Payroll (The Heartbeat of Our Service-Based Business) Prepare and deliver weekly invoicing for multiple companies Coordinate weekly payroll with the Staffing Management team Double-check timecards, rate accuracy, and billing rules Maintain strict confidentiality with sensitive payroll information 3. Office Operations & Organization Order supplies, track inventory, and coordinate basic facilities needs Maintain internal documents, forms, SOPs, and shared drives Ensure onboarding/offboarding packets are complete, accurate, and stored properly Improve internal processes for efficiency and clarity 4. Calendar & Communication Excellence Manage and coordinate calendars for senior leaders Schedule meetings across time zones and across companies Prepare agendas, reminders, follow-up notes, and document packets Draft clear, professional internal and client-facing communications 5. Project Management (Where You Become Indispensable) Assist with and lead internal projects such as: Software implementations Process audits Onboarding workflow redesign SOP creation and updates Track deliverables, follow up on action items, and ensure deadlines are met 6. Leadership Support & Cultural Alignment Become a trusted right-hand to company leadership Participate in daily huddles with clear updates and next steps Embody and reinforce AlohaHP values : Service Learning Growth mindset Solution orientation Integrity Professional excellence What Makes You a Strong Fit You will thrive here if you: Have 2+ years of administrative or operations experience Love structure, organization, spreadsheets, and systems Are proactive - you notice what needs to be done before being asked Are excellent with Google Workspace (Sheets, Docs, Drive, Gmail) Can learn tools like QuickBooks, Expensify, Bill.com, ATS/HRIS systems Communicate clearly, professionally, and confidently Stay calm under pressure and keep things moving forward Want to grow into a bigger leadership role Thrive in a fast-paced, entrepreneurial environment Enjoy supporting multiple teams and balancing different priorities Bonus: Experience in staffing, hospitality, events, operations, or startups Hours, Pay & Growth Start Part-Time: 20–25 hours/week Transition to Full-Time: 40 hours/week after your 90-day CEO review Weekly Pay: $18/hour Long-term opportunities for growth across multiple teams Get hands-on experience with high-level operations, multi-company structure, and leadership workflows #J-18808-Ljbffr Aloha Hospitality Professionals