Administrative Coordinator

Working Title: Administrative Coordinator Location: 590 Escondido Mall, Hybrid (3 days/week on-site) Job Code: 4098 Job Grade: F Exemption Status: Non-Exempt, Full time, Continuing Overview The Office of the Vice Provost for Undergraduate Education (VPUE) supports undergraduate innovation across Stanford. Within VPUE, the Stanford Introductory Studies (SIS) unit manages required and elective first- and second-year programs such as COLLEGE, Introductory Seminars, ITALIC, Structured Liberal Education, and Summer Bridge. The SIS Administrative Coordinator provides administrative and financial support to these programs. Responsibilities Hire and manage over 100 student employees annually, guiding them on employment policies and procedures. Support the annual IntroSems curricular approval process for more than 200 courses, coordinating with colleagues across all seven schools. Utilize Microsoft Office, Google Drive, and specialized software such as Airtable to track information from multiple partners. Anticipate and track tasks, deadlines, and action items; communicate updates to stakeholders. Process a variety of financial transactions for SIS programs and uphold policies related to financial and administrative processes. Organize events for the IntroSems program, including space scheduling, vendor arrangements, compliance with university and SIS policy, and procurement of resources and supplies. Provide general administrative support for SIS meetings, events, and day‑to‑day office operations. Qualifications High school diploma and four years of administrative experience, or a combination of education and relevant experience. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Comfortable with learning and adapting to new systems and procedures. Proactive problem‑solving and project management approach. Initiative to take ownership of tasks. Professionalism, flexibility, discretion, judgment, diplomacy, and tact. Preferred Requirements Associate or Bachelor’s degree. Experience in an academic environment. Advanced knowledge of office software and email applications, including PeopleSoft, Oracle Financials, Airtable, Microsoft Office Suite, and Google Suite. Benefits Career development programs and tuition reimbursement opportunities. Comprehensive retirement plans, generous time‑off, and family care resources. Access to world‑class exercise facilities and health benefits. Free commuter programs, ridesharing incentives, and other discounts. Stanford University provides a pay range of $39.20 to $45.56 per hour. The actual offer will be based on position scope, qualifications, budget, and market data. Base pay is only one part of our rewards package. For details on benefits and rewards, visit Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr