MRC Admin Assistant 2026

Overview Mechanic Refrigeration Company (MRC) is seeking an Administrative Assistant to support our maintenance and service operations. This role is a key link between the office, field technicians, and customers—helping keep billing, scheduling, and job documentation accurate and on track. The ideal candidate is organized, detail-oriented, communicates well, and is comfortable working in a fast-paced, blue-collar service environment. Key Responsibilities Manage and process maintenance billing , ensuring accurate invoicing and timely documentation Communicate with field technicians and customers to coordinate maintenance schedules, updates, and job completion Use QuickBooks to create purchase orders (POs), generate job numbers, and track related job documentation Answer and direct incoming phone calls, assist customers, and route inquiries to the correct team member Maintain organized records for preventive maintenance (PM) , invoices, and purchase orders Support ongoing communication between the office, technicians, and customers to ensure smooth service operations Requirements / Qualifications Strong organization, time management, and attention to detail Professional, clear communication skills (phone, email, and internal coordination) Comfortable multitasking and working with deadlines Proficiency with basic office software Previous admin/support experience in service, construction, HVAC-R, or a similar trade environment is a plus Benefits 401(k) Health insurance Dental insurance Vision insurance Life insurance Paid time off Apply / View all openings: #J-18808-Ljbffr Refrigeration Systems Construction & Service Company