Administrative Coordinator

Join Amgen's Mission of Serving Patients Senior Executive Assistant Attribute Sciences (AS) What You Will Do This vital role primarily supports the Vice President of Attribute Sciences (AS) and coordinates AS leadership activities. The Senior Executive Assistant will provide administrative and operational support, manage a global calendar, coordinate travel, handle expense reports, and act as a key enabler to optimize the executive’s time and effectiveness. Location: Thousand Oaks, California Specific Responsibilities Include (but not limited to) Manage and prioritize complex calendar and meeting schedules across global time zones. Coordinate domestic and international travel logistics, including itineraries, accommodations, and reservations. Prepare and process expense reports in accordance with company policy. Manage AS governance and office hours agenda topics, calendar invitations, and pre‑reads. Support meeting logistics (onsite/virtual), conference room reservations, and social events in compliance with corporate policy. Serve as gatekeeper and point of contact between the VP and internal/external stakeholders. Inform the VP of critical meetings, schedule conflicts, or calendar changes. Demonstrate professionalism, executive presence, and judgment when interacting with senior leaders and stakeholders. Handle confidential information with discretion and sound judgment. Maintain regular communication with internal stakeholders, managing follow‑ups and flagging action items. Liaise with cross‑functional partners, executive assistants, and global teams to align schedules and workflows. Facilitate team communications and track corporate training completion. Maintain accurate and organized documentation, including SharePoint and meeting archives. Anticipate the needs of the leadership team and help remove administrative roadblocks proactively. What We Expect Of You The professional we seek is proactive, influential, and execution‑focused. The following qualifications and skills are required: Basic Qualifications Associate’s degree and 4 years of administrative experience OR high school diploma / GED and 6 years of administrative experience In addition to meeting the above requirements, the successful candidate should have: Excellent communication, organizational, and time‑management skills. Ability to work independently, take initiative, and anticipate needs. Highly organized with the ability to prioritize and manage multiple responsibilities. Strong interpersonal skills and a collaborative can‑do mindset. Ability to adapt quickly, reprioritize effectively, and remain composed in a fast‑paced environment. Experience working in a global or matrixed corporate environment. May occasionally support early morning or late afternoon meetings due to global time zone coordination. Preferred Qualifications Minimum 35 years of experience in an executive assistant, coordinator, or administrative role, preferably supporting senior leaders. Strong proficiency in Microsoft Outlook, Word, PowerPoint, Excel. Experience with collaboration tools (e.g., MS Teams, SharePoint, Concur). Experience using AI‑enabled productivity tools, such as Microsoft Copilot and ChatGPT, to improve administrative efficiency. What You Can Expect Of Us We value your professional and personal growth and well‑being. The compensation package includes a competitive salary, a comprehensive benefits program, a retirement savings plan, stock‑based long‑term incentives, discretionary bonuses, and flexible work models where possible. We provide a flexible work environment, extensive health and welfare plans, and a culture dedicated to career development and work/life balance. Apply now and make a lasting impact with the Amgen team. Application There is no application deadline. We will continue to accept applications until the position is filled. Sponsorship Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people worldwide, Amgen fosters an inclusive environment of diverse, ethical, and highly accomplished people who respect each other and live the Amgen values. We remain committed to advancing science to serve patients. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. In any materials you submit, you may redact or remove age‑identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. #J-18808-Ljbffr