Administrative Coordinator

Senior Executive Assistant – Attribute Sciences (AS) This position will be located in Thousand Oaks, California. Responsibilities Manage and prioritize complex calendar and meeting schedules across global time zones. Coordinate domestic and international travel logistics, including itineraries, accommodations, and reservations. Prepare and process expense reports in accordance with company policy. Manage the AS governance and office hours agenda topics, calendar invitations, and prereads. Support meeting logistics (onsite/virtual), conference room reservations, and social events in compliance with corporate policy. Serve as gatekeeper and point of contact between the VP and internal/external stakeholders. Inform the VP of critical meetings, schedule conflicts, or calendar changes. Demonstrate professionalism, executive presence, and judgment when interacting with senior leaders and stakeholders. Handle confidential information with discretion and sound judgment. Maintain regular communication with internal stakeholders, managing follow‑ups and flagging action items. Liaise with cross‑functional partners, executive assistants, and global teams to align schedules and workflows. Facilitate team communications and track corporate training completion. Maintain accurate and organized documentation, including SharePoint and meeting archives. Anticipate the needs of the leadership team and help remove administrative roadblocks proactively. Basic Qualifications Associate’s degree and 4 years of administrative experience. OR high school diploma / GED and 6 years of administrative experience. Preferred Qualifications Minimum 3–5 years of experience in an executive assistant, coordinator, or administrative role, preferably supporting senior leaders. Strong proficiency in Microsoft Outlook, Word, PowerPoint, Excel. Experience with collaboration tools (e.g., MS Teams, SharePoint, Concur). Experience using AI‑enabled productivity tools, such as Microsoft Copilot and ChatGPT, to improve administrative efficiency. Benefits Comprehensive employee benefits package, including a retirement and savings plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Discretionary annual bonus program, or for field sales representatives, a sales‑based incentive plan. Stock‑based long‑term incentives. Award‑winning time‑off plans. Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to relevant skills, experience, and qualifications. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. #J-18808-Ljbffr