Staff Accountant

Job Description

Job Description

Staff Accountant & People Ops Administrator (ADP • QBO • Procore) — Controller Track

Location: Orlando, FL 32819
Type: Full-time
Reports to: Controller
Team: Lean back office (Controller + you) supporting ~40 employees

The role

We’re bringing accounting and HR administration fully in-house. This role is for a hands-on operator who can run core accounting workflows, support payroll and HR admin, and improve systems through automation and process design. You’ll partner directly with our Controller and have a clear growth path into expanded responsibility over time.

This is not a “keep the seat warm” job. It’s real ownership, fast learning, and measurable outcomes.

What you’ll own (Accounting)

Accounts Payable + Vendor Management

• Own AP intake and processing: coding, approvals, vendor communication, documentation
• Maintain clean vendor/subcontractor files and consistent controls
• Build a predictable weekly AP rhythm and reduce fire drills

Payroll Support (ADP)

• Coordinate payroll inputs and cutoffs (time/changes/deductions) for ~40 employees
• Support payroll processing with ADP and resolve payroll issues quickly and accurately
• Track and process employee changes that impact payroll/benefits

Bank Feeds + Reconciliations (QBO)

• Manage transaction hygiene: receipts, coding rules, approvals, follow-ups
• Monthly bank and credit card reconciliations with clean supporting schedules

Month-End Close Support

• Execute close checklist items, supporting schedules, and reconciliations
• Help produce timely month-end financials with fewer surprises

Construction Ops Finance Support (Procore + QBO)

• Support job-costing workflow and ensure proper coding/visibility
• Partner with PMs to keep cost data clean and actionable

What you’ll own (HR Admin / People Ops)

This is operational HR administration, not “HR strategy.”

• Onboarding logistics: paperwork, checklists, file setup, systems access, first-week readiness
• Offer letter/admin support: templates, e-sign, document collection
• Benefits/admin coordination: employee changes, enrollments, vendor coordination
• Maintain employee files, acknowledgements, compliance items, key dates

Automation & streamlining (core expectation)

We want someone who does the work and improves the work :

• Standardize intake (shared inbox/forms), naming conventions, and documentation
• Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)
• Build approval routing and reduce back-and-forth
• Improve reporting visibility (aging, close status, issue trackers, dashboards)

Tech stack

• Payroll: ADP
• Accounting: QuickBooks Online (QBO)
• Operations/Job Costing: Procore (integrated with accounting workflow)

What we’re looking for

Required

• 5–10 years accounting operations experience (construction a plus, not required)
• Strong AP + reconciliations + month-end support fundamentals
• Experience coordinating payroll runs (ADP experience preferred)
• High ownership, accuracy, and deadline discipline (you close loops)
• Tech-forward: comfortable learning systems quickly and improving workflows
• Strong communicator with vendors, PMs, and leadership
• 4 year accounting related degree 

Preferred

• QBO power-user (bank rules, recurring transactions, audit trails, reporting)
• Procore exposure or job-costing familiarity
• HR admin experience (onboarding/benefits coordination)
• Experience documenting processes and implementing automation

What success looks like (first 90 days)

• AP is predictable, clean, and current—no vendor surprises
• Payroll support runs smoothly with clean cutoffs and minimal corrections
• Reconciliations are timely and month-end close stays on schedule
• Onboarding is consistent and documented (no “tribal knowledge”)
• You implement 3+ workflow improvements that reduce manual work and rework

Compensation & growth

• Competitive salary + benefits based on experience
• High visibility, real responsibility, and a clear runway into senior accounting/Controller -track work