Administrative Assistant - Intermediate - UPMC Washington, Physical Therapy

Administrative Assistant

At UPMC, every role contributes to helping patients achieve their best health. As an Administrative Assistant within our Physical Therapy department, you'll support a dedicated team of therapists while helping patients navigate their care journey. Your strong organizational skills, attention to detail, and welcoming presence will help create an exceptional experience for both patients and staff.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• Maintains various accounting and records.
• Collects some data and information for rehab management.
• Completes insurance authorization requests for all evaluations and ongoing therapy visits. Collects, records and secures all patient co-payments.
• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to appropriate staff member.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine and general correspondence for physician offices, case management, medical records, business office, etc.

Schedule: Monday-Friday, 8:00 AM-4:30 PM and 9:00 AM-5:30 PM.

• High school diploma or equivalent.
• Three years experience in an administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Working knowledge of business processes and procedures.
• Knowledge of basic accounting and financial principles and functions.
• Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances:
• Act 34
• UPMC is an Equal Opportunity Employer/Disability/Veteran