Executive Assistant

Job Description

Job Description

ION Storage Systems offers solid-state battery solutions that prioritize performance, safety, and durability. Focusing on a variety of portable and stationary energy storage applications, ION's patented, three-dimensional ceramics design offers a sustainable approach to next-generation energy storage. Built on a scalable, modular ceramic structure, ION's batteries are ready to meet the demands of an increasingly electrified world. We are backed by leading venture capital firms including Alsop Louie Partners, Clear Creek Investments, VoLo Earth Ventures, and Toyota Ventures. We offer an inclusive environment with opportunities for growth and believe that a thriving workspace leads to a thriving company. We hope you will contact us to learn more and to be a part of our diverse, collaborative team! We are looking to add a full-time Executive Assistant to our team in Beltsville, MD. This position will support members of the executive team and play a critical role in ensuring seamless day-to-day operations. You will manage complex scheduling, coordinate meetings and events, and serve as a key point of contact for both internal stakeholders and external visitors. This role is highly visible and integral to creating a professional, organized, and welcoming experience for executives and guests alike.

Responsibilities:

Manage complex calendars for multiple executives, prioritizing requests and resolving scheduling conflicts

Coordinate all meeting logistics, including agendas, materials, room setup, and follow-ups

Provide onsite support for executive meetings, leadership sessions, and company events

Lead planning and execution of executive visits and external guests, ensuring a polished, professional onsite experience

Serve as the primary point of contact for visitors, partners, and investors at the Beltsville facility

Coordinate domestic and international travel, including itineraries, bookings, and real-time adjustments

Prepare and track expense reports, ensuring accuracy and timely submission

Maintain and track action items from executive meetings to support follow-through

Assist with preparation of presentations, reports, and executive communications

Partner cross-functionally to ensure alignment on schedules, priorities, and logistics

Handle sensitive information with discretion and confidentiality

Required Experience:

5+ years of experience supporting senior executives or leadership teams

Proven experience managing complex calendars and coordinating high-volume scheduling

Experience supporting in-person meetings, events, and executive-level interactions

Background in a fast-paced, high-growth environment preferred

Experience interfacing with external stakeholders such as investors, partners, or clients is a plus

Required Skills:

Exceptional organizational and time management skills with strong attention to detail

Strong interpersonal and communication skills

High level of discretion and integrity

Ability to anticipate needs and proactively solve problems

Strong multitasking capability

Proficiency with standard business tools

Hospitality mindset

Adaptability in a dynamic environment

Department: Executive

Location: Beltsville, MD (Onsite)

Reports to: Executive Team

Benefits:

In addition to a competitive salary, we offer the following company benefits:

Medical, dental, vision, disability, and life insurance

Stock options in an early-stage company

Company and floating holidays

17 days of PTO to start, with increase upon tenure

401k plan with a 4% company match beginning after first paycheck

Wellness allowance of $1k annually

Company Description

Ion Storage Systems Inc., located in Beltsville, MD, is a rapidly growing company commercializing its breakthrough lithium metal battery technology based on discoveries made at the University of Maryland. The company is committed to developing products that will impact everyday life on a global scale. Our technology improves product performance and safety in a variety of applications including, defense and aerospace, consumer electronics, electrified transportation, and renewable energy storage. Our team is made up of innovative, driven & creative individuals who are passionate about their work. The company offers an inclusive environment, growth opportunities and encourages work/life balance.

To all recruitment agencies: Ion Storage Systems, Inc. will not accept agency resumes for this role. Please do not forward resumes to our jobs email, or to any Ion Storage Systems employees or any other company email address. Ion Storage Systems is not responsible for any fees related to unsolicited resumes.

Ion Storage Systems, Inc. is proud to be an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, ancestry, pregnancy, sexual orientation, gender identity, national origin, age, citizenship, marital status, disability, or Veteran status.

*Eligibility to work in the United States as a U.S. Citizen, U.S. permanent resident or having current TN Visa authorization is required for consideration.