Office Manager and Exec Admin Assistant

Office Manager and Executive Admin Assistant This position acts as a support function to various departments within the company, and identifies and addresses the needs of the business while performing administrative tasks to ensure the company’s workflow runs smoothly. Key Responsibilities Manage daily office operations to ensure seamless functioning while providing support to employees and leadership. Coordinate with other support functions including IT, EHS, HR, Security to ensure that operations are organized and efficient. Suggest more efficient ways to run the office and troubleshoot malfunctions. Responsible for developing standards and promoting activities that enhance operational procedures. Manage office services by ensuring office operations and procedures are organized, correspondence is controlled, filing systems are designed, supply requisitions are reviewed and approved, and administrative functions are properly assigned and monitored. Manage executives’ schedules, organize travel by planning accommodations and reservations, and appointments. Coordinate and organize off‑site conferences. Lead the planning and execution of onsite corporate company events. Create regular reports, agendas, itineraries, documents, slide decks, and update internal databases. Facilitate internal communications (e.g. distribute information and schedule presentations). Support orientation and onboarding of new employees, and provide general support to visitors. Prepare offices and workstations for new hires. Partner with HR to maintain office procedures and policies. Ensure security, integrity, and confidentiality of data. Manage relationships with internal teams as well as external property management vendors, service providers, and landlords, to perform, review and analyze special projects and keep management properly informed. Inventory, order, maintain, organize and distribute office supplies and ensure that all items are invoiced and paid on time. Maintain a safe, secure, and pleasant work environment. Experience and Education High school diploma or equivalent required. Bachelor’s/University degree a plus. 5+ years’ experience with a proven track record of supporting a fast‑paced, agile environment; experience within a large, matrixed, publicly traded organization strongly preferred. Skills and Competencies Self‑motivated with a proactive, solutions‑oriented mindset and proven project and process management skills. Strong communicator who provides clear direction and drives action toward strategic outcomes. Detail‑oriented with strong organizational skills and capabilities. Able to effectively manage competing priorities, time constraints, and demands, maintaining composure and focus when navigating high‑pressure situations and shifting priorities. Proficiency in enterprise technology platforms and productivity tools (Microsoft Office Suite, Zoom, cloud‑based systems) with demonstrated ability to manage workflows and present data effectively. Thrives in dynamic, fast‑paced environments with demonstrated resilience and adaptability. Strong independent judgment with ability to solve complex problems autonomously. Uncompromising integrity and discretion when handling sensitive and confidential matters. Professional demeanor with proven ability to build productive relationships and resolve conflicts across all organizational levels. Proven office management, administrative, or assistant experience. Excellent time management skills and ability to multitask and prioritize work. Attention to detail and problem‑solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills. EEO MACOM is an Equal Opportunity Employer committed to a diverse workforce. MACOM will not discriminate against any worker or job applicant on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, military service, marital status, or any other category protected under applicable law. Reasonable Accommodation MACOM is committed to working with and providing reasonable accommodations to qualified individuals with physical and mental disabilities. If you have a disability and are in need of a reasonable accommodation with respect to any part of the application process, please call View phone number on click.appcast.io or email View email address on click.appcast.io. Provide your name, phone number, and the position title and location in which you are interested, as well as the nature of accommodation needed, and we will get back to you. We also work with current employees who request or need reasonable accommodations to perform the essential functions of their jobs. ITAR Due to ITAR regulations, only candidates who are U.S. Persons (U.S. citizens, U.S. nationals, lawful permanent residents, or individuals granted asylum or refugee status) will be considered for this position. Benefits Health, dental, and vision insurance. Employer-sponsored 401(k) plan. Paid time off. Professional development opportunities. #J-18808-Ljbffr