Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing team in Fort Worth, Texas on a contract to permanent basis. This position is ideal for someone who can manage payables from invoice intake through final payment while maintaining accurate financial records and strong vendor relationships. The role will support day-to-day accounting operations by handling reconciliations, payment processing, and transaction review.

Responsibilities:

• Oversee the complete accounts payable cycle, ensuring invoices are reviewed, coded correctly, approved, and processed on time.

• Prepare and execute weekly and scheduled payment activity, including check disbursements, ACH transactions, and company credit card payments.

• Reconcile vendor statements and internal accounts to identify discrepancies and resolve outstanding issues promptly.

• Maintain organized and accurate payable records within QuickBooks Enterprise Desktop to support reporting and audit readiness.

• Serve as a primary point of contact for vendors, responding to payment inquiries and coordinating resolution of billing concerns.

• Verify invoice details against purchase information and account assignments to ensure accurate posting and expense allocation.

• Support month-end close activities related to accounts payable by reviewing open items and confirming balances are current.

• Proven experience handling full-cycle accounts payable in a high-volume or fast-paced environment.

• Strong knowledge of invoice coding, account allocation, and payment processing methods such as ACH and check runs.

• Hands-on experience using QuickBooks, or Netsuite preferred.

• Ability to perform account reconciliations accurately and investigate discrepancies independently.

• Effective communication skills for working with vendors and internal stakeholders in a detail-oriented manner.

• High level of accuracy, organization, and attention to detail when managing financial transactions.

• Proficiency with credit card payment processing and maintaining supporting documentation for payable activity.