Administrative Assistant

Responsibilities Manage calendars, schedule meetings, and coordinate travel for executives and team members. Prepare and review financial documents, reports, and presentations with accuracy and confidentiality. Handle incoming calls, emails, and client inquiries professionally. Maintain organized filing systems for sensitive financial and regulatory documents. Develop and maintain a filing system ; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements. Support compliance activities by ensuring proper documentation and adherence to company policies. Coordinate internal and external meetings , including logistics and materials. Prepares and logs departmental expense claims and reports . Tracks expenses to ensure they stay within budget. Provide administrative support for audits and regulatory reviews. Perform other duties as required to support the finance team. Must Have Requirements 2-3 years previous Executive Assistant or Admin experience Adaptable. Multi-tasker Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.) Strong organizational and time-management skills. Excellent written and verbal communication abilities. Ability to handle confidential financial information with discretion. Detail-oriented with strong problem-solving skills. Nice To Haves Familiarity with financial systems and compliance processes. Experience supporting senior leadership in a regulated industry. Ability to work independently and manage multiple priorities. #J-18808-Ljbffr