Administrative Assistant

Administrative Assistant

Type: Contract Compensation: $18.00 - $27.00 Work Model: Onsite – onsite Hours: 40 hours/week - Monday/Thursday 9 hours / Friday 4 hours

System One is hiring an Administrative Assistant for a contract position in Houston, TX. Responsibilities include:

• Providing administrative support to management, engineering teams, and project personnel.
• Welcoming and escorting visitors and guests while maintaining an accurate and up-to-date visitor sign-in log.
• Coordinating and arranging lunch catering services for company meetings, training sessions, and special events.
• Serving as the primary coordinator for vendor lunch-and-learn events, ensuring seamless scheduling, catering logistics, attendance documentation, and reporting.
• Tracking office supplies and placing orders as needed.
• Maintaining up to date Distribution List and Office Directory.
• Reporting facility maintenance issues to Building Management.
• Supporting onboarding activities and administrative processes for new employees.
• Assisting with special projects and other duties as assigned.
• Handling confidential information with discretion and professionalism.

Requirements include:

• High school diploma or GED required; Associate's degree preferred.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Previous experience supporting engineering, construction, or technical project teams (preferred).
• Experience with document management systems and project documentation (preferred).
• Knowledge of office purchasing and expense reporting processes (preferred).
• Experience working in a corporate or professional services environment (preferred).
• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift and move office materials weighing up to 25 pounds.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.