Administrative Assistant

Administrative Assistant II

We are seeking an experienced Administrative Assistant II to support daily business operations and provide high-level administrative assistance to management. This role involves handling a wide range of administrative, coordination, and analytical tasks while ensuring efficient office operations. The ideal candidate is detail-oriented, highly organized, and capable of working independently in a fast-paced environment.

Responsibilities include providing administrative and operational support to manager(s), preparing reports for business planning and analysis, analyzing data and recommending optimal reporting techniques, developing and enhancing office management processes, coordinating onboarding logistics including IT setup and workspace arrangements, assisting in developing and maintaining project plans, supporting project managers with status reporting and tracking, scheduling and coordinating meetings, including preparing agendas and minutes, managing travel and lodging arrangements, maintaining calendars, schedules, and contact lists, screening calls and distributing correspondence and mail, processing expense reports, EMRs, and purchase orders, ordering office supplies and maintaining inventory, creating and maintaining presentations and documentation libraries, coordinating special projects and maintaining confidential records, tracking vacation calendars and assisting with timecard reviews.

Requirements include 47 years of administrative or related experience, strong organizational and multitasking skills, excellent written and verbal communication skills, proficiency in Microsoft Office Suite, ability to handle confidential information with discretion, strong analytical and problem-solving abilities, experience supporting multiple stakeholders and projects simultaneously.

Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.

IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at

The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.

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