Executive Assistant

Executive Assistant – Full-Time Spine Medicine and Surgery of Long Island Location:

Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time

Executive Assistant

to directly support our CEO and leadership team. Position Overview:

We are looking for a motivated

Executive Assistant

to serve as a key partner to our CEO. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing a fast-paced calendar, coordinating executive priorities, supporting cross-functional initiatives, and ensuring seamless execution of projects that drive operational efficiency and growth across the organization. Key Responsibilities:

Manage and coordinate the CEO’s calendar, meetings, and appointments

Serve as a primary point of contact for scheduling, communication flow, and executive priorities

Organize, monitor, and assist with email communications, ensuring timely follow-ups on high-priority items

Track and follow up on action items from leadership meetings, ensuring deliverables are completed accurately and on time

Assist in creating, maintaining, and executing project management tools and workflows to keep leadership initiatives aligned and on schedule

Prepare reports, presentations, meeting agendas, and documentation as needed

Coordinate with internal staff and external partners to support smooth day-to-day operations and executive requests

Support CEO-driven initiatives including operational projects, business development efforts, and strategic planning tasks

Maintain confidential files and records with accuracy, discretion, and professionalism

Assist with administrative tasks including correspondence, scheduling, vendor communications, and general office coordination as needed

Qualifications:

Prior experience as an executive assistant, administrative assistant, or office coordinator required (healthcare experience preferred but not required)

Strong organizational and multitasking skills with exceptional attention to detail

Excellent communication and interpersonal abilities, both written and verbal

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems

Experience with project management software (e.g., Asana, Trello, Monday.com) preferred

Ability to handle sensitive and confidential information with professionalism

Ability to anticipate needs, take initiative, and work effectively in a fast-paced environment

Marketing or social media management experience a plus

Job Details:

Hours:

Full-time position, exact schedule may vary (30–39 hours/week)

Remote Work:

Not available

Benefits:

Eligibility after a waiting period (specific benefits apply)

Our Workplace Culture:

Detail-Oriented:

We prioritize accuracy and precision in all operations

Outcome-Driven:

We focus on efficiency and delivering results for both staff and patients

People-Centered:

We value collaboration, fairness, and compassion in all interactions

Team-Oriented:

We thrive in a supportive, cooperative environment where everyone contributes to success