Executive Operations Coordinator

Work Hours: Full-time, 40 hours per week Location: 100% Remote Pay: $7.00 – $11.00 USD / hour Overview Are you an organized, tech-savvy operations professional looking to make a high-impact contribution in the construction and engineering space? We are a dynamic, growth-focused construction management and operations group dedicated to delivering high-quality commercial and residential projects. Driven by operational excellence and seamless execution, our team thrives on precision, efficiency, and continuous innovation. We are seeking a versatile and proactive Executive Operations Coordinator to streamline executive communications, maintain critical project documentation, and manage core financial workflows across our project portfolio. Key Responsibilities Procurement & Contracting: Oversee vendor bid procurement, prepare contracts, and maintain comprehensive, organized project files. Financial Processing: Manage purchase orders, contracts, and check processing efficiently using QuickBooks Online. Scheduling & Path Tracking: Maintain master schedules, project timelines, and critical path tracking to keep operations running smoothly. Permitting & Compliance: Assist with permit applications, technical submittals, and regulatory filing requirements. Executive & Marketing Support: Draft proposals, financial pro formas, executive email communications, and key marketing content. Administrative Leadership: Provide day-to-day administrative and operational support to ensure smooth cross-functional coordination. Must-Have Requirements Advanced Office Suite Skills: Advanced proficiency in Microsoft Excel and Microsoft Word alongside fast, accurate keyboarding skills. Technical Agility: Proven ability to rapidly learn, adapt to, and master complex technical software systems and operational workflows. Core Professional Competencies: Strong self-motivation, independent problem-solving skills, and exceptional attention to detail. Nice-to-Have Requirements Construction & Technical Background: Proven experience in the construction industry with strong knowledge of construction terminology; candidates with an Architectural or Engineering background are strongly preferred. Financial Software Expertise: Hands-on experience using QuickBooks Online for financial documentation, invoicing, and processing. Growth Mindset: Ambition to take on increasing ownership, tackle diverse operational challenges, and advance into higher-level internal roles. Why Join Us This is an exceptional opportunity to play a core role within a growing business where your contributions directly drive project success. We offer a supportive, forward-thinking work environment that values continuous learning, initiative, and professional development. If you are looking for a career path with significant room for growth and hands-on operational leadership, we would love to hear from you. #J-18808-Ljbffr