Executive Assistant to COO

Salary Range: $180,000–$200,000 base + equity Hours: Monday–Friday, primarily in-office (flexibility required) We are partnering with a fast‑paced, high‑growth software development company to identify a highly organized, proactive Executive Assistant to support the COO. This is a critical, high‑visibility role requiring exceptional judgment, discretion, and the ability to anticipate needs in a dynamic, performance‑driven environment. Key Responsibilities Executive Support & Strategic Partnership Manage complex and ever‑evolving calendars for the COO and leadership team, balancing shifting priorities with precision. Act as a strategic gatekeeper, prioritizing high‑volume communications and ensuring alignment with business objectives. Draft, review, and send polished correspondence on behalf of the COO, including early‑morning responsiveness as needed. Operations & Cross‑Functional Coordination Coordinate domestic travel arrangements and detailed logistical planning. Support leadership meetings, board interactions, and private equity stakeholder communications. Track operational pipelines, drive follow‑ups, and ensure seamless execution across engineering and business teams. Anticipate conflicts, deconflict scheduling challenges, and proactively resolve issues before escalation. Team & Organizational Support Facilitate cross‑functional scheduling and collaboration in a highly technical environment. Maintain structure and organization amid rapid growth and evolving processes. Contribute to a high‑performance, solutions‑oriented culture that values initiative and adaptability. Qualifications Significant experience supporting C‑level executives; experience in software development, technology, or private equity‑backed environments strongly preferred. Exceptional written and verbal communication skills with impeccable professional judgment. Highly organized with strong attention to detail and the ability to manage competing priorities. Proven ability to operate independently, think ahead, and exercise sound judgment. Experience thriving in fast‑paced, high‑growth environments with ambiguity. Team‑player mindset with a proactive, solutions‑driven approach. Technical Skills Proficiency in Google Workspace, Slack, and Notion. Experience with Figma preferred. Work Environment & Expectations Early start times required (first emails by approximately 7:00 AM when needed). Generally no weekend work, though occasional email monitoring is expected. In‑office presence most days; flexibility required based on business needs. Full healthcare benefits, unlimited PTO, meals provided, and equity participation. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring. #J-18808-Ljbffr Career Group