Administrative Assistant I

Administrative Assistant I

New Brighton, Minnesota

Join PDS Defense, Inc.

Pay Rate: $22.50/hour

Schedule: Monday - Friday | 8:00 AM - 5:00 PM

About the Opportunity

PDS Defense, Inc. is seeking a highly organized and detail-oriented Administrative Assistant I to support recruitment, onboarding, employee engagement, and Human Resources operations. This position is ideal for an administrative professional who enjoys working with people, coordinating multiple projects, and creating a positive employee experience.

Key Responsibilities

Recruitment & Onboarding Support

• Coordinate job postings and recruitment activities
• Schedule interviews and communicate with candidates
• Prepare interview packets and employment offers
• Complete new hire paperwork and onboarding documentation
• Coordinate orientation schedules, welcome packages, and workstation readiness
• Partner with hiring managers to ensure smooth onboarding experiences

HR Administration

• Maintain recruitment records and applicant tracking systems
• Manage confidential employee files and documentation
• Process employment letters, personnel updates, and status changes
• Support HR reporting, record retention, and document management
• Assist employees with routine HR inquiries

Employee Engagement & Events

• Coordinate employee recognition programs and celebrations
• Organize appreciation events, holiday activities, and team meetings
• Arrange catering and lunches for meetings, onboarding, and training sessions
• Assist with internal HR communications and culture-building initiatives
• Maintain recognition boards, welcome displays, and engagement materials

Office & Administrative Support

• Order and maintain office, kitchen, and onboarding supplies
• Coordinate promotional items, welcome gifts, and recognition materials
• Support day-to-day HR department operations
• Perform additional duties as assigned

Required Qualifications

1-3 years of administrative experience (HR support preferred) Strong organizational and communication skills Ability to maintain confidentiality and accuracy Legally authorized to work in the United States Visa sponsorship is not available for this position Must meet ITAR requirements as a U.S. Person (U.S. Citizen, Permanent Resident/Green Card Holder, Political Asylee, or Refugee)

Benefits May Include

• Direct Deposit
• 401(k) Program
• Affordable Medical Coverage Plans
• Select Paid Holidays
• Short-Term Disability Insurance
• Free Career Counseling Services
• Skills Training Opportunities
• Employee Referral Bonus
• DailyPay (available in select locations)

Benefits vary by assignment. Speak with your recruiter for complete details.

Build your career with PDS Defense, Inc. and help create an outstanding employee experience from recruitment through onboarding and beyond!