Finance - Administrative Assistant

Administrative Assistant

The Administrative Assistant role entails providing support to a team of senior-level professionals within Finance and Procurement. The responsibilities include:

• Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants
• Answering calls and acting as a gatekeeper for senior-level professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, and registering guests in the visitors' system
• Managing detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Assisting with a variety of bespoke projects, including event planning
• Maintaining and organizing files
• Coordinating and supporting various business culture initiatives
• Acting as back-up support for other senior-level professionals

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, and have sound judgment and demonstrated excellence in prior endeavors.

In addition, the successful candidate must meet the following qualifications:

• 7+ years of administrative assistant experience supporting two or more senior-level professionals
• Strong Microsoft Office skills (including PowerPoint and Outlook)
• Highly organized with strong attention to detail
• Effectively multi-tasks and prioritizes competing tasks and deadlines
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• Works well under pressure
• Performs duties with the highest level of confidentiality and professional integrity
• Strong communication skills; high EQ
• An independent worker with strong follow-through skills

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables. Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone's sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.