Secretary Operations for Technology / Facilities Departments

Secretary Operations for Technology / Facilities Departments

Under direction of the Executive Director of Safety, Security & Operations, the Secretary will provide clerical, secretarial, accounting and administrative assistance conveying information regarding facilities functions and procedures; and supporting the broad array of services provided to the district.

The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all the responsibilities or tasks; other work may be assigned and deemed appropriate:

• Works closely with Technology Supervisor and the Sr. Coordinator of Facilities on various projects and schedules.
• Assist in the management of technology and maintenance budgets.
• Process and maintain purchase requisitions, purchase orders, quotes, invoices, payments, and financial records.
• Experience with State accounting system "FSF".
• Performs typing assignments, e.g. correspondence, labels, bulletins, rosters, reports, etc.
• Compose correspondence, reports and other written documents.
• Reviewing timesheets, tracking attendance, transfers, new hires, sick leave, bereavement.
• Manage district wide overtime list and substitute custodian overtime list.
• Collaborate and arrange meetings with vendors.
• Schedule appointments, interviews, trainings and maintains up-to-date calendars for administrator(s).
• Open, sorts, prioritizes mail and other forms of communication and redirects to staff who should act and/or should be kept informed of its contents.
• Responds to requests (telephone, personal, mail) for information/assistance, exercising independent judgment and discretion.
• Performs receptionist duties for designated administrator(s) and responds to requests for information/assistance.
• Maintains and assumes responsibility for records and files.
• Assumes responsibility for inventory, ordering, and distribution of office supplies/equipment.
• Operate/Maintain/Train staff on appropriate office equipment.
• Receives, counts, and secures money, and records transactions, as assigned by the administrator(s).
• Assists the administrator in developing, compiling and preparing information and reports.
• Develop priorities, methods and procedures for effective performance of duties and office preparation.
• Assists administrator(s) in designated, routine administrative tasks.
• Exercises good judgment and confidentiality in conformance with district policy.
• Performs administrative secretarial duties, as assigned by administrator(s).

Below are the qualifications for this position:

• High School Diploma or GED Certificate (two years of applicable college or business school is preferred).
• Thorough knowledge of secretarial techniques and office procedures.
• Excellent interpersonal skills and ability to work with others.
• Typing skills with accuracy.
• Proficient Computer skills (e.g. Word Processing, Spreadsheet, Data Management, PowerPoint/or equivalent, Computerized Accounting Package).
• Proficiency in both written and oral English usage and proofreading.
• Ability to coordinate workload to meet established schedules/deadlines.
• Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties.
• Demonstrates pleasant, cooperative attitude.
• Demonstrates good attendance record (school or employment).
• Effective communication skills.

The following provides a brief description of physical requirements for this position:

• While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies.
• Frequently sitting and/or remaining in a stationary position for long periods of time.
• Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

The work of this class is generally performed in a school environment. Work may require the ability to move around the school and office spaces.

All persons employed by the Appoquinimink School District are required to submit a criminal background check and a tuberculosis test. Anyone offered employment is required to provide the following: proper identification (Social Security Card and Driver's License), documentation of eligibility for employment in the U.S.A., completion of I-9 form, and completion of paperwork for the Delaware Child Protection Registry.

Job performance will be evaluated by the Building Principal in accordance with established provisions.

To apply, visit us at and follow the application process.