Executive Assistant

Job Description

Job Description

Position Summary

The Christian and Missionary Alliance (C&MA) is seeking an Executive Assistant. This is a full-time position located in Reynoldsburg, Ohio. This position works under the direction of the Vice President for Operations and Finance (OF) and is responsible for providing executive- level administrative support within the department In the performance of these duties, this position will support the overall mission of the C&MA as described below.

Specific Duties

• Provide executive-level administrative support to the Chief Financial Officer/Vice President of Operations and Finance (OF), including calendar management, meeting coordination, correspondence preparation, and travel arrangements
• Provide administrative support to the Operations and Finance (OF) team, including purchasing card (PCard) reconciliations, invoice tracking and processing, and coordination of documentation with external partners, such as banking, treasury, and foreign exchange counterparties
• Prepare and assist department leadership with a wide variety of communications, including emails, letters, forms, newsletters, Viva Engage posts, and other communication materials as assigned
• Coordinate and maintain the OF organizational chart, contact lists, and other departmental resources
• Represents the OF department on cross-functional teams, committees, and ministry-wide initiatives
• Collect and compile articles for the monthly Treasurer's Update email, coordinate its distribution with the Development team, and publish content to the organization's blog
• Post the monthly Financial Dashboard to Viva Engage
• Prepare and distribute Board reports and President's Cabinet (PC) reports
• Partner with the Controller to support the Audit Review Committee (ARC) and coordinate activities with the external auditors, including:
• Communicating with committee members regarding meetings and conference calls
• Recording and distributing meeting minutes and preparing correspondence for districts and supporting organizations
• Coordinating on-site meetings, including agendas, meeting materials, lodging, transportation, meals, and refreshments
• Coordinate and prepare agendas, board packets, meeting minutes, and follow-up materials for subsidiary board and committee meetings, including Orchard Alliance, Shell Point, Chapel Pointe, and Town and Country Manor
• Support the C&MA Operations and Finance Board Committee by planning and coordinating quarterly meetings, preparing board packets and presentation materials, recording meeting minutes, and arranging conference calls
• Assist in preparing agendas, presentations, and supporting materials for President's Cabinet meetings and budget review sessions
• Serve as the Human Resources liaison for the Operations and Finance department by supporting the onboarding of new team members and contributing to a positive team culture
• Plan and coordinate department engagement activities, including monthly Connection Circles, birthday and work anniversary celebrations, and other staff events
• Perform other duties and special projects as assigned

The Christian and Missionary Alliance (The Alliance, the C&MA) was birthed in 1887 from a vision of Pastor A. B. Simpson in New York City, who became heartbroken over the plight of the homeless, the immigrant, and the marginalized. Today, we share his passion to offer tangible help and lasting hope to the world’s neediest people.

We believe that from the beginning of time, God set in motion a loving plan for humanity that is carried out in each of us through the redemptive work of Jesus Christ. We believe the best way to see this plan fulfilled is by extending His love to those who have yet to experience it.

Through over 1,900 churches in the United States and nearly 700 workers in 70 countries, we pay forward the love of Jesus to suffering and overlooked people in our communities and throughout the world through a wide variety of developmental and compassionate care projects and initiatives.

Because the C&MA is a Christ-centered global movement, we place a high value on employing a diverse, multicultural workforce to accomplish His Great Commission. Accordingly, we will be proactive throughout our hiring process to embrace and cultivate racial and ethnic diversity among our U.S. National Office staff.

Requirements

• Four-year college degree in related field preferred
• Requires 5 years of experience in a similar role
• Strong written and verbal communication skills

Benefits

• Salary range $53,000 to 63,000 per year
• Health plan (medical/dental/vision/HSA)
• Life Insurance
• 403(b) retirement plan with a percentage of employer matching
• Retirement grant
• Long-Term disability
• Paid time off (vacation/holidays/personal days)
• Sick time (accrues, with additional extended illness bank for rollover hours)
• Other paid leave (compassionate care, jury duty, parental, etc.)
• Employee assistance program