City Council Executive Assistant I

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About the Position

Come join our team! The Saint Paul City Council has two vacant City Council Executive Assistant I positions. These positions are responsible for performing complex administrative support duties and providing exceptional customer service to Saint Paul residents, Councilmembers, and Council central staff. One of the current vacancies will focus on staffing the Council Front Desk and providing administrative support to leadership. Primary responsibilities will include greeting visitors to the department and assisting them with their needs. This position will also provide executive administrative support to the Director and Chief Budget Officer including committee administration, scheduling, and other duties as assigned. The other vacancy will focus on providing administrative support to the Legislative Hearing Officer. Primary responsibilities include creating meeting notices, taking detailed minutes, tracking cases, and communicating with the public. The City of Saint Paul offers an excellent benefits package including health insurance, retirement contributions and paid time off. Essential Functions are the functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation. The Essential Functions for this position are identified in the Supplemental Information section of the City Council Executive Assistant I . The City of Saint Paul's mission is to integrate equity and inclusion into how we approach all our work. Our vision is to be committed to building an equitable and inclusive city that will shift culture in city processes and policies, eliminate structural inequities, and ensure timely and relevant access to services, resources, support, and opportunity to every person in Saint Paul.

Position Requirements

Five years of progressively responsible and independent clerical/administrative experience to include organizing and assessing complex materials, evaluating and resolving problems, responding to public inquiries and requests, applying policies and procedures, and assisting with projects and reporting.

• Must have three years of customer service experience.
• Up to two years of related, post high school coursework obtained from an office administration program can be substituted for up to two years of clerical/administrative experience.

Preferred Qualifications:

• An ability to speak/write in languages other than English such as: Spanish, Hmong, or Somali.

How to Apply by Closing Date

• Submit a City of Saint Paul online application, including answers to the Supplemental Questionnaire.
• Upload or submit the following required document via the online application system, mail, in person, email, or fax. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
  • A resume - please ensure that your vacancy related experience is documented

First time applying online? Read our How to Apply Online Guide.

Hiring Process Information

Assessment: Qualifications Rating and Computer Assessment Qualifications Rating: The Qualifications Rating is an assessment of your completed application, resume, and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the application deadline. Computerized Assessment: An electronic assessment designed to evaluate your ability to perform the duties of the position. These components include Microsoft Outlook, Excel, and Word simulations. The assessment will be emailed to you the week of March 25, 2024. If you have a physical or mental impairment that substantially limits a major life activity, you may be eligible for accommodation in the assessment process. Please contact Kate Moen at View phone number on us.fitly.work to request a testing accommodation. Calculation of the Final Score = (Qualifications Rating * .60) + (Computerized Assessment * .40) GENERAL INFORMATION: Open Job Posting: This posting is open to anyone who meets the position requirements. Eligible Lists Created from Open Job Posting: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered. Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method. Condition of Employment: This position requires a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if using to meet the minimum requirements. The City of Saint Paul encourages individuals to apply for positions regardless of criminal history. Human Resources Contact Information: Kate Moen at View phone number on us.fitly.work 200 City Hall Annex 25 West Fourth Street Saint Paul, MN 55102 Fax: View phone number on us.fitly.work E-mail: View email address on us.fitly.work To refer to this information, we recommend you print this job posting before you apply. For technical assistance regarding the online application, please call View phone number on us.fitly.work during regular business hours. Additionally, City of Saint Paul staff are available for application assistance between the hours of 8:00 a.m. and 4:30 p.m. at View phone number on us.fitly.work. Veteran's Preference : If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information. The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.

The City of Saint Paul offers a competitive benefits package for permanent, certified positions. Temporary positions are not eligible for benefits. Benefits vary with each position and the collective bargaining agreement. Benefits may include: City Paid Benefits

• Health Insurance
• Vacation/Holidays
• Sick Leave
• Life Insurance
• Subsidized Metro Bus Pass
• Deferred Compensation
• Retirement Program

Optional Benefits

• Dental
• Flexible Spending Accounts
• Disability Insurance
• Accidental Death and Dismemberment Insurance
• Long Term Care Insurance

For a detailed overview, visit General Benefits.