Executive Assistant

Executive Assistant 2Job Class: Exec 2Agency: MN Department of Natural ResourcesJob ID: 96694Location: St. PaulTelework Eligible: LimitedFull/Part Time: Full-TimeRegular/Temporary: UnlimitedWho May Apply: Open to all qualified job seekersClosing Date: 09/14/2026Hiring Agency/Seniority Unit: Department of Natural ResourcesDivision/Unit: DNR Commissioner's OfficeWork Shift/Work Hours: Day ShiftDays of Work: Monday - FridayTravel Required: NoSalary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annuallyClassified Status: ClassifiedBargaining Unit/Union: 217 - Confidential/UnrepFLSA Status: NonexemptDesignated in Connect 700 Program for Applicants with Disabilities: YesThe work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.The Minnesota Department of Natural Resources (DNR) is seeking an executive assistant to provide advanced-level administrative support functions to the Commissioner's Office.The executive assistant is part of a multi-person administrative support team that provides seamless coverage and support for all members of the Commissioner's Office. The successful candidate for this position will work collaboratively and independently, under limited supervision, in a fast-paced environment to support the commissioner and deputy commissioner in the successful execution of their responsibilities. As part of the Commissioner's Office administrative team, the successful candidate will also support other executives and personnel in the office. The duties of this position include:Strategic calendar management for the commissioner and deputy commissioner, including screening and prioritizing meeting requests, proactively identifying and resolving scheduling conflicts, and ensuring sufficient executive time.Anticipating the need for advance documents, agendas, other materials and travel associated with briefings, meetings, and other events and ensuring those needs are met in a timely manner.Tracking review and signature items and their due dates to help ensure timely completion. This includes assessing the readiness of materials for review by the commissioner and deputy commissioner and ensuring timely information flow among members of the Commissioner's Office and between the Commissioner's Office and others within DNR.Monitoring the commissioner's voicemail account, including triaging messages and assigning responsibility for responses, and processing daily mail.Making travel arrangements and completing expense reports.Helping to plan meetings and special events.Formatting and proofreading correspondence.Contributing to the overall function of the Commissioner's Office through general administrative tasks.This position also represents the Commissioner's Office in communications and interaction with internal staff and external stakeholders. The successful candidate for this position must be highly motivated, function both independently and as an integral member of a team, anticipate and address issues proactively, and exercise prudent judgment in handling demanding, competing, and shifting priorities.This position is primarily office-based. The employee may be eligible to telework up to one day per week, which is subject to change based on the needs and coverage of the office. If approved for telework, the employee would be required to complete a telework agreement.Minimum Qualifications:Two years of advanced-level administrative experience providing support to executives, senior managers, or other high-level leaders.Advanced interpersonal skills sufficient to interact effectively with all levels of management and staff, work as a member of an effective administrative team, and maintain the highest level of confidentiality.Ability to exercise sound judgement and discretion when handling confidential information, sensitive situations, competing priorities, and matters involving executive leadership.Experience independently managing challenging and dynamic executive schedules and calendars, including prioritizing competing requests, anticipating and accounting for meeting and event needs in advance, and proactively identifying and resolving scheduling conflicts that may arise on short notice.Organizational skills and the ability to track, manage, and follow through multiple projects and assignments of varying size and complexityDemonstrated ability to work independently and as part of a collaborative administrative support team, working flexibly and providing support and coverage to others as needed.Ability to evaluate materials to ensure they are ready for review and proactively address materials that are found to be lacking or incomplete.Ability to change or adjust course when provided direct feedback.Skills in MS Office products sufficient to produce high-quality documents and correspondence, manage workflow and records, and operate in both virtual/remote and in-person work settings.Preferred Qualifications:Three years of experience as an executive assistant that includes supporting executives or senior managers.Experience providing high-level administrative or executive support within a state agency or other public sector organization.Experience working with public agency partners, stakeholders, and members of the public.Experience with records management, accounts payable activities, and fiscal control procedures.Additional Requirements:No driving duties are required.Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:Conflict of Interest ReviewCriminal History CheckEducation VerificationEmployment Reference / Records CheckLicense / Certification VerificationAN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please indicate what assistance is needed.