Construction Administrator

Job Description

Job Description

Construction Administrator

Construction Administrator

Position Overview
We are seeking a detail-oriented Construction Administrator to support project delivery across architectural and construction teams. The Construction Administrator will manage contract documentation, maintain project records, coordinate between design and construction stakeholders, and support project administration tasks to ensure projects are delivered on time, on budget, and in compliance with contractual and regulatory requirements.

Key Responsibilities

• Manage and maintain project documentation, including contract documents, change orders, RFIs, submittals, meeting minutes, and closeout records.
• Coordinate with architects, engineers, contractors, and owners to facilitate clear communication and timely resolution of project issues.
• Prepare, review, and distribute contract documents and correspondence; track contract milestones and deliverables.
• Administer project workflows within project management systems (e.g., Newforma), ensuring accurate version control and file organization.
• Support the preparation and negotiation of contract amendments, scope changes, and progress payment applications.
• Schedule and coordinate project meetings, site visits, and coordination sessions; document and circulate meeting outcomes and action items.
• Monitor compliance with contract terms, project schedules, and quality standards; escalate risks and propose corrective actions.
• Assist in preparation of project reports, closeout packages, and as-built documentation.
• Maintain a master log of project communications and ensure timely responses to RFIs, submittals, and contractor inquiries.

Qualifications

• Bachelors degree in Construction Management, Architecture, Engineering, or related field, or equivalent experience.
• 2+ years of experience in construction administration, architectural firm operations, or construction management preferred.
• Familiarity with AIA contract documents and standard contract language; experience administering contracts and change orders.
• Proficiency with project information management platforms such as Newforma or similar systems.
• Strong understanding of construction processes, document control, submittal and RFI workflows, and project closeout procedures.
• Excellent written and verbal communication skills; ability to prepare clear reports, minutes, and contract correspondence.
• Detail-oriented with strong organizational skills, ability to manage multiple projects and deadlines.
• Experience working with architects, engineers, and contractors; knowledge of architectural drawing conventions and specifications is a plus.
• Proficiency with Microsoft Office suite; experience with project scheduling and cost tracking tools is advantageous.

Benefits

• Healthcare/Dental/Vision
• 100% Employer Paid Health Insurance
• 401k
• Short- and Long-Term Disability
• Life Insurance
• PTO/Sick Leave
• Flexible Work Hours to avoid Traffic
• Hybrid - 4 days in-office & 1 day WFH

- For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. This job was first posted by CyberCoders on 07/21/2026 and applications will be accepted on an ongoing basis until the position is filled or closed. Everforth CyberCoders is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications, and a virtual recruiter as part of the application process. A human recruiter reviews all results. Click here for details on our virtual recruiter .  Everforth CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. Everforth CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at  View email address on ziprecruiter.com to make arrangements.