Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Litigation Administrative Assistant - Los Angeles

$100k - $115k

Willkie Farr & Gallagher LLP

Administrative Assistant

Willkie Farr & Gallagher LLP is looking for an Administrative Assistant to join the team. Willkie is an elite international law firm of approximately 1,300 lawyers located in 16 offices in six countries.

The ideal candidate will have a minimum of three to five years' experience providing day to day administrative support to attorneys in various practice groups. This role provides high-level administrative support across multiple practice groups and operational departments, managing complex logistics, coordinating cross-functional projects, supporting timekeeping and billing processes, and delivering exemplary client service. This position requires you to be in the office four days a week and will be dependent based on business needs.

At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Responsibilities

  • Manage complex attorney calendars; coordinate deadlines, filings, and follow-up reminders. Balance multiple concurrent matters and execute scheduling and logistics with precision. Greet clients and visitors, escort them to the appropriate location, and ensure a professional, welcoming experience.
  • Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff.
  • Provide administrative support: draft/proofread correspondence and legal documents; prepare engagement letters; create and maintain legal files and indices.
  • Handle time entry; manage matter intake, conflict checks, and opening/closing procedures. Prepare, process, and track client billing in collaboration with attorneys, clients, and the Accounting department; maintain standardized matter lists (including client/matter numbers, descriptions, function codes, and related data) and ensure accuracy and completeness of billing information.
  • Process expenses and ensure timely and accurate entry.
  • Arrange travel and meetings, including calls and calendar appointments and meeting materials
  • Support business development: coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking.
  • Collaborate with Word Processing, Billing, Office Services, IT and other departments to resolve administrative needs.
  • Assist with onboarding for new attorneys and staff, including scheduling and materials preparation.
  • Maintain a good working relations with cluster mates and assist with overflow of work as needed.
  • Perform additional duties as assigned.

Qualifications

  • 35 years' experience providing administrative support to litigation attorneys in a law firm.
  • Experience with filing in federal and other courts required.
  • Proficient in Microsoft Office Suite required, specifically with Outlook, Word and PowerPoint.
  • Proficiency in all firm technology including Cisco Jabber, Zoom, Intapp and iManage; adapts quickly to new technologies.
  • Strong written and verbal communication and professional client service skills across all levels of firm personnel.
  • Highly organized with excellent time management, accuracy, and attention to detail; performs well in a fast-paced, deadline-driven environment and anticipates needs effectively.
  • Works independently and collaboratively; handles pressure and shifting priorities.
  • Demonstrated discretion and sound judgment with sensitive and confidential information.

ADA Requirements

  • Ability to sit at a desk most of the working day and walk short distances.
  • Needs manual dexterity, speed and accuracy in handling office equipment.
  • Ability to work efficiently and accurately in an atmosphere of frequent interruption.
  • Ability to work in close proximity to other individuals.
  • Must be able to lift, carry and move objects in excess of 15 lbs.
  • Ability to carry light objects, e.g., files, small objects and supplies a short distance.

Employment Status

  • Non-Exempt
  • Hybrid

Pay Range

USD $100,000.00 - USD $115,000.00 /Yr.

Pay Range Statement

The salary range for this role represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found here in the Career section of the Firm's website.

EEO Statement

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

California Applicants

Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.

Willkie Farr & Gallagher LLP
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Litigation Administrative Assistant - Los Angeles in Los Angeles, CA vacancy
  •  ...Litigation Secretary HERS Advisors have partnered with an internationally recognized labor and employment law firm who is looking for a Litigation Secretary to work in their West Los Angeles, California office (hybrid). The Litigation Secretary will be supporting several... 
    Suggested
    Work at office

    HERS Advisors

    Los Angeles, CA
    2 days ago
  • $145k - $175k

    Kutak Rock LLP seeks a Litigation Associate in Los Angeles Kutak Rock, a U.S. News and World Report rated "Best Companies to Work For: Law Firms", provides associates the opportunity to rapidly grow their legal career in a collegial and collaborative environment. The Los... 
    Suggested
    Work at office

    ocaaba

    Los Angeles, CA
    2 days ago
  • $235k - $365k

     ...opportunity for a Junior to Mid-Level Associate in the Litigation Practice of our Los Angeles office. We offer competitive compensation and an excellent...  ..., managing traditional and electronic discovery, assisting with and/or taking and defending depositions, and appearing... 
    Suggested
    Full time
    Temporary work
    Work at office
    Flexible hours

    Greenberg Traurig

    Los Angeles, CA
    2 days ago
  • $106k

     ...currently seeking a mid-level associate to support our Los Angeles Office’s Litigation Practice Group. The ideal candidates will possess 2-5 years...  ...in California courts is a plus, as well as related administrative or drafting experience involving trusts and estate plans... 
    Suggested
    Work at office

    Buchalter PC

    Los Angeles, CA
    4 days ago
  •  ...LLP is seeking an experienced Associate Attorney to join their Los Angeles office. The ideal candidate will handle Tort matters with at...  ..., dental, and vision coverage. Join a dynamic, growing litigation firm with over 400 lawyers nationally. #J-18808-Ljbffr Freeman... 
    Suggested
    Work at office

    Freeman-Mathis-and-Gary,-LL

    Los Angeles, CA
    4 days ago
  • $165k - $185k

     ...oriented law firm is seeking a Mid-Level Litigation Associate Attorney to join its California litigation team, based out of Los Angeles, San Diego or San Francisco. This opportunity...  ...e-discovery platforms and technology-assisted review tools Collaborate with attorneys... 
    Permanent employment
    Temporary work
    Flexible hours

    Permanent Placements LLC

    Glendale, CA
    2 days ago
  • $18 - $19 per hour

     ...Goldenvoice Los Angeles- Box Office Attendant Los Angeles, CA For more than 20 years, AEG has played a pivotal role in transforming...  .... Greet customers with a positive and friendly demeanor. Assist guests by providing information, answering questions and processing... 
    Part time
    Work experience placement
    Work at office
    Local area
    Worldwide
    Flexible hours
    Night shift

    AEG Worldwide

    Los Angeles, CA
    2 days ago
  • $23 - $30 per hour

     ...restricted tax‑credit community for Veteran households on the West Los Angeles VA North Campus, and WestLA VA Building 207, a 60‑unit age...  ...VA North Campus. The position is full‑time, on‑site, and will assist with maintaining resident files, conducting income... 
    Full time
    Work experience placement
    Interim role
    Work at office
    Monday to Friday
    Flexible hours

    Thomas Safran & Associates, Inc.

    Los Angeles, CA
    3 days ago
  •  ...Specialist for RittenhouseSquare, a 100‑unit, tax credit property for people 55 and over located in South Los Angeles, CA. The position is full‑time, on‑site, and will assist with maintaining resident files, conducting income certifications according to property guidelines,... 
    Full time
    Work experience placement
    Interim role
    Work at office
    Monday to Friday
    Flexible hours

    Thomas Safran & Associates, Inc.

    Los Angeles, CA
    1 day ago
  • $1,800 per month

    NovaMart Procurement is seeking a motivated and organized Office Assistant to join their team in Los Angeles. This role provides the opportunity to grow a career in administration while gaining valuable experience in a fast-paced environment. Responsibilities include providing... 
    Work at office
    Visa sponsorship

    NovaMart Procurement

    Los Angeles, CA
    1 day ago
  • $1,800 per month

    Horizon Financial Services is seeking an organized and efficient Office Assistant to join their team in Los Angeles. The role involves greeting visitors, answering calls, scheduling appointments, and assisting with basic accounting tasks. Ideal candidates should have prior... 
    Work at office

    Horizon Financial Services

    Los Angeles, CA
    1 day ago
  • Sr. Executive Assistant/Lead Ops Specialist About This Role We are seeking a strategic partner to support our Los Angeles Regional Executive. The role involves coordinating high-level projects, managing executive interactions, and ensuring seamless behind‑the‑scenes operations... 
    Work at office
    Flexible hours
    Shift work

    Federal Reserve Bank of New York

    Los Angeles, CA
    2 days ago
  • $22.75 - $24.75 per hour

     ...thrive. The Opportunity As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member...  ...Monday - Friday from 7:30am-5:30pm at the office in Downtown Los Angeles, CA at 700 S. Flower Street. One Medical offers a robust... 
    Hourly pay
    Full time
    Temporary work
    Work at office
    Remote work
    Monday to Friday
    Shift work

    One Medical

    Los Angeles, CA
    8 days ago
  • $160k - $195k

    Fagen Friedman & Fulfrost LLP in Los Angeles is seeking a dedicated Associate Attorney for litigation responsibilities. This role involves assisting K-12 schools and community colleges with legal challenges, including managing cases from initiation to resolution. The ideal... 

    Fagen Friedman & Fulfrost LLP

    Los Angeles, CA
    5 days ago
  • $70k - $100k

     ...Automotive Office Manager - Jaguar Land Rover Los Angeles in Los Angeles, CA at Sonic Automotive Job Type: Other Experience: Associate...  ...accomplish the dealership’s objectives. Duties and Responsibilities: Assist controller with preparation of complete financial statement... 
    Work at office
    Immediate start

    Sonic Automotive

    Los Angeles, CA
    4 days ago
  • $95k - $115k

     ...Job Description Job Description Litigation Legal Assistant Location: Downtown Los Angeles, CA Pay Rate and Benefits: $95,000 to $115,000 annually...  ...environment. Responsibilities: Deliver high-level administrative support to attorneys handling complex litigation... 
    Full time
    Local area
    Remote work

    LHH US

    Los Angeles, CA
    a month ago
  • $90k - $105k

     ...Job Description Job Description Litigation Legal Assistant Career Consulting Partners has...  ...Litigation Legal Assistant to join their Los Angeles office. The ideal candidate will...  ...and correspondence Provide administrative and litigation support across multiple... 
    Work at office
    Work from home
    Flexible hours
    1 day per week

    Career Consulting Partners

    Los Angeles, CA
    11 days ago
  • $235k - $325k

    Insurance Litigation Associate - Los Angeles, Orange County or San Francisco/Oakland Insurance Litigation Associate - junior or mid-level associate with 2-5 years of complex litigation experience. Responsibilities Our associates work collaboratively with partners and... 
    Temporary work
    Local area

    Dentons US LLP

    Los Angeles, CA
    3 days ago
  • $220k - $260k

    The Los Angeles office of Fisher Phillips seeks an associate with at least 4 years of employment litigation experience. The ideal candidate will also have experience defending employers...  ...long-term disability, and an employee assistance program. We also offer optional... 
    Work at office

    NACBA

    Los Angeles, CA
    1 day ago
  • $50k - $55k

    Office Assistant/Receptionist job at ZGF Architects. Los Angeles, CA. ZGF is seeking an Office Assistant/Receptionist to join our team in our Los Angeles,...  ...Security Officer Office clean-up efforts Assisting Administrative staff with a multitude of tasks, which may... 
    Work at office
    Monday to Friday

    Itlearn360

    Los Angeles, CA
    1 day ago
  • $195k - $215k

    BUSINESS LITIGATION ASSOCIATE ATTORNEY Location: Los Angeles, CA HYBRID Our client, a prominent AmLaw 200 firm, is seeking a talented Associate Attorney to...  ...teamwork. Key Responsibilities Manage and assist with high‑stakes business litigation matters across... 

    Sora Resource Group

    Los Angeles, CA
    1 day ago
  •  ...working discreetly with a highly regarded Am Law 200 ranked national law firm seeking a 3rd to 7th year General Litigation Associate to join its Los Angeles office on an in office basis. This is a litigation only position focused on sophisticated commercial disputes on... 
    Work at office

    Watts & Associates Recruitment

    Los Angeles, CA
    3 days ago
  • $23.75 per hour

     ...Assistant Manager - 364 Los Angeles 364 - Los Angeles - W Pico Starting Rate: $23.75/hr We are searching for an experienced Assistant Manager - 364 Los Angeles at 2949 W. Pico Blvd Los Angeles, California, 90006 United States Primary Duties and Responsibilities... 
    Temporary work
    Work experience placement

    Chedraui USA

    Los Angeles, CA
    1 day ago
  •  ...Attorney with two to five years of financial services litigation experience to join our Los Angeles, California office. Duties include file management,...  ...plans Medical savings accounts Firm‑provided Employee Assistance Program (EAP) and Wellness Program Employer‑paid... 
    Full time
    Temporary work
    Work at office
    Local area
    Relocation package

    LPM Institute

    Los Angeles, CA
    4 days ago
  • CAPE - Administrative and Events Coordinator Reports To: Head of Programs Location: Los Angeles, CA FLSA Status: Full time, Exempt Travel Required: Minimal JOB SUMMARY: Exciting...  ...meetings, preparing documents, and assisting with operational activities. The ideal candidate... 
    Full time
    Flexible hours

    Caforthearts

    Los Angeles, CA
    2 days ago
  • $85k - $95k

     ...Eurest Position Title: ASSISTANT GENERAL MANAGER - PARAMOUNT - LOS ANGELES, CA Salary: $85000 - $95000 / year As the leader in business and industry dining, Eurest is the company to join if you want a rewarding career packed with limitless opportunities. We feed... 
    Work at office
    Local area
    Remote work
    Flexible hours

    Compass Group, North America

    Los Angeles, CA
    2 days ago
  • $80k - $90k

     ...ABOUT BOTTEGA LOUIE Founded in Los Angeles in 2007, Bottega Louie develops premier landmark Restaurants, Patisseries & Cafés. Our objective...  ...to: Effectively manage a team of 75+ employees and assist with scheduling and assessments Oversee and ensure smooth... 
    Full time

    Bottega Louie

    Los Angeles, CA
    4 days ago
  • $22 - $25 per hour

     ...Administrative Assistant Camden Center is a partial hospitalization and intensive outpatient treatment center that offers comprehensive, multi-disciplinary treatment for psychiatric and addictive disorders. Our staff is comprised of nationally recognized medical doctors... 
    Full time
    Work at office
    Flexible hours

    Camden Center

    Los Angeles, CA
    4 days ago
  •  ...full-time Patient Care Coordinator at our Los Angeles clinic. This is an in-person role...  ...adhere to accounts receivable policies. Assist with patient intake coordination,...  ...coordination, patient services, medical office administration, or a similar role. Strong... 
    Full time
    Work at office
    Monday to Friday

    Stella Mental Health

    Los Angeles, CA
    5 days ago
  •  ...Job Description Job Description Associate — Litigation (Supreme Court & Appellate) Locations: Austin, Boston, Chicago, Houston, Los Angeles, New York, Orange County, San Diego, San Francisco, Silicon Valley, Washington, D.C. Practice: Supreme Court & Appellate... 
    Full time

    Direct Counsel

    Los Angeles, CA
    29 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Litigation Administrative Assistant - Los Angeles. Be the first to apply!