Executive Assistant

Job Description

Job Description

A prestigious investment firm is seeking an Executive Assistant to support its HR team. This is an excellent opportunity for a highly organized, collaborative, and proactive administrative professional to join a fast-paced and dynamic environment.

Responsibilities:

• Provide day-to-day administrative support to the HR team
• Manage calendars, schedule meetings, and coordinate conference rooms and internal logistics
• Coordinate domestic and international travel and prepare detailed itineraries
• Process expense reports and assist with invoice and expense management
• Assist with HR team meetings, events, and special projects
• Serve as a liaison across internal departments and external contacts
• Maintain team materials, documents, and administrative processes
• Provide general operational and administrative support to the HR team as needed

Qualifications:

• 4+ years of administrative or Executive Assistant experience
• Experience within financial services, investment management, professional services, or a similarly fast-paced corporate environment strongly preferred
• Experience supporting multiple individuals or a team is preferred
• Strong organizational and time-management skills with the ability to prioritize competing requests
• Excellent communication and interpersonal skills
• Highly collaborative with a strong team-oriented mindset
• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Detail-oriented, resourceful, and comfortable working in a fast-paced environment

What They Offer:

• $115K - $125K total compensation, dependent on experience
• Opportunity to join a highly respected investment firm
• Fully covered benefits
• Hybrid schedule
• Long-term growth and development opportunities